County Council Meeting

Jones RESOLVED THAT the agenda for the March 10, 2026 County Council Meeting be approved as presented.

RESOLVED THAT the minutes of the meeting held on February 24, 2026 be adopted.

RESOLVED THAT item JAAC 26-03 from the February 24, 2026 Elgin/Central Elgin Joint Accessibility Advisory Committee and the recommendations therein be adopted.

Jones RESOLVED THAT the report titled “ENG 26-04 Transportation Master Plan – Final Reports” from the Director of Engineering Services, dated March 10, 2026 be received and filed.

RESOLVED THAT Roto-Mill Inc. be selected to complete Cold In-Place Asphalt Recycling on various roads, Tender No. 2026-T05 at a total price of $1,978,191.24 inclusive of a $50,000 contingency allowance and exclusive of HST; and THAT Brantco Construction be selected to complete Hot Mix Asphalt Paving on various roads, Tender No. 2026-T06 at a total price of $5,415,177.50 inclusive of a $250,000 contingency allowance and exclusive of HST; and THAT Laemers Excavating be selected to complete Culvert Rehabilitations on various roads, Tender No. 2026-T07 at a total price of $380,382.66, inclusive of a $50,000 contingency allowance and exclusive of HST; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contracts.

RESOLVED THAT Correspondence Item 10.1 be received and filed.

RESOLVED THAT the flag raising and proclamation request from the Elgin County Drowning Prevention Coalition be approved.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - February 24, 2026 Closed Meeting Item #2 - PAC26-01 ONA Bargaining Mandate (d) labour relations or employee negotiations Closed Meeting Item #3 - Human Resources Matter (verbal) (b) personal matters about an identifiable individual, including municipal or local board employees

RESOLVED THAT we do now rise and report.

RESOLVED THAT staff proceed as directed.

RESOLVED THAT the confidential report from the Chief Administrative Officer/Clerk be received and filed.

RESOLVED THAT By-Law No. 26-12 be now read a first, second, and third time and finally passed.

RESOLVED THAT the agenda for the March 10, 2026 County Council Meeting be approved as presented.

RESOLVED THAT items CW26-20-CW26-21 from the Committee of the Whole meeting dated February 24, 2026, and the recommendations therein be adopted.

RESOLVED THAT the report titled “ENG 26-04 Transportation Master Plan – Final Reports” from the Director of Engineering Services, dated March 10, 2026 be received and filed.

RESOLVED THAT the contract for Incontinence Products for Elgin County Homes be awarded to Cardinal Health Canada Inc. for a two-year term; and THAT staff be authorized to extend the contract for an additional three (3) one-year terms, in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance during the initial two-year contract term; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract.

RESOLVED THAT the February 24, 2026 closed meeting minutes be adopted.

RESOLVED THAT we do now adjourn at 10:21 a.m. to meet again on March 24, 2026 at 9:00 a.m.