County Council Meeting

RESOLVED THAT the agenda for the May 12, 2026 County Council Meeting be approved as amended, to include an additional item in closed session titled "Litigation Update" under Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

RESOLVED THAT items CW26-42 – CW26-43 from the Committee of the Whole meeting dated April 28, 2026, and the recommendations therein be adopted.

RESOLVED THAT the Warden and Chief Administrative Officer be authorized to sign the extending agreement for the temporary extension of IT Services with MSP Corp.

RESOLVED THAT Vandenberk Construction Inc. be selected to complete the Eden (B53) and Calton (B47) Bridge Rehabilitations, Tender No. 2026-T14 at a total price of $2,224,363.33 inclusive of a $320,000 contingency and testing allowance and exclusive of HST; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contracts.

Jones RESOLVED THAT Elgin County submit delegation requests to the Ministry of Economic Development regarding challenges and opportunities related to growth in the region, including the availability of electricity and potential incentive programs to redevelop Brownfield sites, and to the Ministry of Municipal Affairs and Housing advocating for local flexibility in planning policies particularly related to minimum farm sizes and other rural considerations.

RESOLVED THAT the Quarterly Reporting Update from the Chief Administrative Officer be received and filed.

RESOLVED THAT Correspondence Items 10.1 - 10.2 and 10.4 - 10.5 be received and filed.

Jones RESOLVED THAT a flag raising and proclamation be held on June 1, 2026 in recognition of Accessibility Week.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - April 28, 2026 Closed Meeting Item #2 - Closed Meeting Minutes - April 28, 2026 Special Council Meeting Closed Meeting Item #3 - ENG 26-11 Lease Renewals - County Administration Building (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Closed Meeting Item #4 - HSS 26-03 Laundry Services - Terrace Lodge (d) labour relations or employee negotiations; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Jones RESOLVED THAT the closed meeting minutes of the meeting held on April 28, 2026 be adopted.

RESOLVED THAT the closed meeting minutes of the Special Council Meeting held on April 28, 2026 be adopted.

RESOLVED THAT a two-year term Lease Agreement between 1342961 Ontario Inc. (John E. Hogan) and Elgin County in relation to Suite 313 and storage room 34 commencing May 1, 2026, and annual rent of $46,606.40 be approved; and THAT a two-year term Lease Agreement between Alzheimer Society Southwest Partners, and Elgin County in relation to Suites 229, 232, 237-1 and storage rooms 247 and 410A. Lease commencing May 1, 2026, at an annual rent of $23,842.88 be approved; and THAT a one-year term Lease Agreement between Carol Hawthorne and Elgin County in relation to Suite 345-1. Lease commencing May 1, 2026, at an annual rent of $4,675.90 be approved; and THAT a new commercial three-year term Lease Agreement between Western Ontario Wardens' Caucus Inc (Kate Burns), and Elgin County in relation to Office 132. Lease commencing May 1, 2026, at an annual rent of $5,040.00 be approved.

Jones RESOLVED THAT the confidential report titled "HSS 26-04 Staff Scheduling - Long-Term Care Homes" from the Director of Homes and Seniors Services dated May 12, 2026 be received and filed.

RESOLVED THAT the confidential verbal report from the Director of Legal Services be received and filed.

Jones RESOLVED THAT the report titled "LEG 26-02 White’s Station" from the Director of Legal Services and Director of Engineering Services dated May 12, 2026 be received and filed.

RESOLVED THAT the confidential update from the Director of Legal Services be received and filed.

RESOLVED THAT By-Law No. 26-20 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 26-22 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 11:30 a.m. to meet again on May 26, 2026 at 9:00 a.m.

RESOLVED THAT the minutes of the Regular Council Meeting and the Special Council Meeting held on April 28, 2026 be adopted.

RESOLVED THAT Elgin County submit delegation requests to the Ministry of Economic Development regarding challenges and opportunities related to growth in the region, including the availability of electricity and potential incentive programs to redevelop Brownfield sites, and to the Ministry of Municipal Affairs and Housing advocating for local flexibility in planning policies particularly related to minimum farm sizes and other rural considerations.

RESOLVED THAT Elgin County Council support the resolution from the City of Pickering requesting a province-wide school board governance consultation process.

RESOLVED THAT a flag raising and proclamation be held on June 1, 2026 in recognition of Accessibility Week.

RESOLVED THAT we do now rise and report.

RESOLVED THAT the closed meeting minutes of the meeting held on April 28, 2026 be adopted.

RESOLVED THAT staff proceed as directed.

RESOLVED THAT the confidential report titled "HSS 26-04 Staff Scheduling - Long-Term Care Homes" from the Director of Homes and Seniors Services dated May 12, 2026 be received and filed.

RESOLVED THAT the report titled "LEG 26-04 Contracted Services Terms and Conditions" from the Director of Legal Services dated May 12, 2026 be received and filed.

RESOLVED THAT By-Law No. 26-21 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 26-23 be now read a first, second, and third time and finally passed.