Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
Declared interests
Councillor Widnerwith item 9.2 ENG 26-13 Putnam Road (CR 47) Reconstruction - Avon (Tender No
What was decided (22 motions)
22 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
RESOLVED THAT the minutes of the meeting held on May 12, 2026 be adopted.
Moved by Councillor Leatham, seconded by Councillor Widner
Carried
Jones RESOLVED THAT the presentation titled "VON Ontario Student Nutrition Program (OSNP)" from Laura Bos be received and filed.
Moved by Councillor Widner
Carried
RESOLVED THAT items CW26-47 – CW26-48 from the Committee of the Whole meeting dated May 12, 2026, and the recommendations therein be adopted.
Moved by Councillor Hentz, seconded by Councillor Leatham
Carried
Jones RESOLVED THAT KWS Electrical Services be selected to complete the Belmont Road (CR 74) and Seventh Avenue Intersection Improvements and Signalization project, Tender No. 2026-T15 at a total price of $463,092.27 inclusive of a $53,500 contingency and testing allowance and exclusive of HST; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.
Moved by Councillor Ketchabaw
Carried
RESOLVED THAT Gedco Excavating Ltd. be selected to complete the Putnam Road (CR 47) Reconstruction project, Tender No. 2026-T21 at a total price of $799,738.25 inclusive of a $50,000 contingency allowance and exclusive of HST; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.
Moved by Councillor Hentz, seconded by Councillor Leatham
Carried
RESOLVED THAT Correspondence Items 10.1 - 10.3 be received and filed.
Moved by Councillor Leatham, seconded by Councillor Hentz
Carried
Jones RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - May 12, 2026 Closed Meeting Item #2 - Administration Building Lease Renewal - Elgin Federation of Agriculture (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Closed Meeting Item #3 - Land Ambulance Contract (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
Moved by Councillor Widner
Carried
RESOLVED THAT the May 12, 2026 Closed Meeting Minutes be adopted.
Moved by Councillor Hentz, seconded by Councillor Leatham
Carried
Jones RESOLVED THAT staff proceed as directed.
Moved by Councillor Ketchabaw
Carried
RESOLVED THAT the Director of Legal Services and CAO proceed as directed.
Moved by Councillor Hentz, seconded by Councillor Widner
Carried
RESOLVED THAT the Director of Legal Services and the Director of People and Culture proceed as directed.
Moved by Councillor Leatham, seconded by Councillor Ketchabaw
Carried
RESOLVED THAT By-Law No. 26-24 be now read a first, second, and third time and finally passed.
Moved by Councillor Hentz, seconded by Councillor Leatham
Carried
Jones RESOLVED THAT we do now adjourn at 11:12 a.m. to meet again on June 9, 2026 at 9:00 a.m.
Moved by Councillor Widner
Carried
RESOLVED THAT the agenda for the May 26, 2026 County Council Meeting be approved as amended.
Moved by Deputy Warden Jones, seconded by Councillor Hentz
Carried
RESOLVED THAT the presentation titled "VON Ontario Student Nutrition Program (OSNP)" from Laura Bos be received and filed.
Moved by Councillor Widner, seconded by Deputy Warden Jones
Carried
RESOLVED THAT KWS Electrical Services be selected to complete the Belmont Road (CR 74) and Seventh Avenue Intersection Improvements and Signalization project, Tender No. 2026-T15 at a total price of $463,092.27 inclusive of a $53,500 contingency and testing allowance and exclusive of HST; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.
Moved by Councillor Ketchabaw, seconded by Deputy Warden Jones
Carried
RESOLVED THAT County Council approve the process for sharing information with election candidates to ensure equal distribution of information.
Moved by Deputy Warden Jones, seconded by Councillor Couckuyt
Carried
RESOLVED THAT the request from the Elgin County Pride to hold a flag raising and proclamation at the Elgin County Heritage Centre on June 9, 2026 in recognition of Pride Month be approved.
Moved by Deputy Warden Jones, seconded by Councillor Ketchabaw
Carried
RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - May 12, 2026 Closed Meeting Item #2 - Administration Building Lease Renewal - Elgin Federation of Agriculture (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Closed Meeting Item #3 - Land Ambulance Contract (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
Moved by Councillor Widner, seconded by Deputy Warden Jones
Carried
RESOLVED THAT we do now rise and report.
Moved by Deputy Warden Jones, seconded by Councillor Widner
Carried
RESOLVED THAT staff proceed as directed.
Moved by Councillor Ketchabaw, seconded by Deputy Warden Jones
Carried
RESOLVED THAT we do now adjourn at 11:12 a.m. to meet again on June 9, 2026 at 9:00 a.m.
Moved by Councillor Widner, seconded by Deputy Warden Jones