Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on July 25, 2023 be adopted.

RESOLVED THAT the report titled "Warden's Activity Report July 2023" dated July 31, 2023 from Warden Ketchabaw be received and filed.

RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 33 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled "Progress Update - Administration Building Accessibility Elevator Addition" dated July 24, 2023 from the Manager of Corporate Facilities be received and filed.

RESOLVED THAT the report titled "Road Maintenance Allocations" dated July 25, 2023 from the Acting Director of Engineering Services be received and filed; and THAT new road maintenance allocation rates and resulting annual allocation funding as recommended in the report be utilized for the Road Maintenance Agreement effective January 1, 2023.

Jones RESOLVED THAT County Council approve of the installation of photographs and plaques in Elgin County Council Chambers and in the entrance to the Elgin County Administration Building subject to the plan laid out in the report titled "Installation of Photographs and Plaques in County Council Chambers and Entrance to the Elgin County Administration Building" dated July 28, 2023 from the Director of Community and Cultural Services; and THAT staff be directed to hang the portrait of Queen Elizabeth II until the portrait of King Charles III is received.

RESOLVED THAT the report titled "1st Quarter Operating Financial Report" dated August 1, 2023 from the Director of Financial Services/Treasurer be received and filed for Council information.

RESOLVED THAT Correspondence Item 7.2.1 be received and filed for information.

Jones RESOLVED THAT we do now rise and report.

Giguère RESOLVED THAT the Closed Meeting Minutes from the July 25, 2023 meeting be adopted as amended.

Jones RESOLVED THAT the confidential verbal report from the Director of Legal Services be received for information; and THAT staff proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-35 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 9:54 a.m. to meet again on September 12, 2023 at 9:00 a.m.

RESOLVED THAT we do now move into the Committee of the Whole Council.

RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 22 to the Official Plan of the Township of Malahide, File No. MA OPA 2-23; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled "Addendum to Population, Housing and Employment Forecasts and Associated Land Needs Analysis" dated August 1, 2023 from the Director of Legal Services be received and filed; and THAT the Council of the Corporation of the County of Elgin approve an expenditure of $18,000.00 plus taxes and disbursements for Hemson Consulting Ltd. to provide an addendum to its final report dated November 23, 2022 titled "Population, Housing and Employment Forecasts and Associated Land Needs Analysis" as a single sourced proposal (the "Addendum"); and THAT the Council of the Corporation of the County of Elgin authorize the Warden and Chief Administrative Officer to execute any agreement or amending agreement necessary to give effect to the Addendum.

RESOLVED THAT County Council approve of the installation of photographs and plaques in Elgin County Council Chambers and in the entrance to the Elgin County Administration Building subject to the plan laid out in the report titled "Installation of Photographs and Plaques in County Council Chambers and Entrance to the Elgin County Administration Building" dated July 28, 2023 from the Director of Community and Cultural Services; and THAT staff be directed to hang the portrait of Queen Elizabeth II until the portrait of King Charles III is received.

RESOLVED THAT the report titled "1st Quarter Operating Financial Report" dated August 1, 2023 from the Director of Financial Services/Treasurer be received and filed for Council information. Motion

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - July 25, 2023 Closed Meeting Item #2 - Road User Agreement Negotiations (verbal) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT we do now rise and report.

RESOLVED THAT the Closed Meeting Minutes from the July 25, 2023 meeting be adopted as amended.

RESOLVED THAT the confidential verbal report from the Director of Legal Services be received for information; and THAT staff proceed as directed.