Committee of the Whole Meeting

RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 25 to the Official Plan of the Town of Aylmer; and THAT staff be directed to provide Notice of this Decision in accordance with the requirements of the Planning Act .

RESOLVED THAT the report titled “Transportation Master Plan – Study Recommendations” from the Director of Engineering Services dated August 12, 2025 be received and filed; and THAT the attached “Draft Multimodal Transportation Networks and Strategies” presentation, outlining the TMP’s Draft Recommendations be approved so that the study can proceed to the final TMP implementation report (Phase 4).

RESOLVED THAT the report titled “LS 25-3 – County Shared Services” from the Director of Legal Services dated August 12, 2025 be received and filed; and THAT staff develop a philosophy and policy framework to govern when and how the County will sell services to external organizations to be considered by Council at a future meeting.

Giguère RESOLVED THAT Council receive the report titled “LS 25-4 Elgin-Medavie Leases” dated August 6, 2025 from the Director of Legal Services and file it for information; and THAT Council authorize the CAO and Warden to execute leases with Medavie EMS Elgin Ontario Inc. for all ambulance bases and the Community Paramedicine offices in the County Administration Building, as set out in this report.

RESOLVED THAT we do now adjourn at 2:29 p.m. to meet again on September 9, 2025 at 9:30 a.m.

RESOLVED THAT the agenda for the August 12, 2025 Committee of the Whole Meeting be approved as presented.

RESOLVED THAT the minutes of the meeting held on July 8, 2025 be adopted. Motion

RESOLVED THAT the contract for a Group Benefits Consultant, Request for Proposal 2025-P19 be awarded to People Corporation for a five (5) year term in the amount of $350,000.00 (excluding HST); and THAT staff be authorized to extend the contract for an additional five (5), one (1) year terms; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision 34T-MA24001, Township of Malahide, 12044 Dorchester Road, by Cyril J Demeyere on behalf of Kevin & Rosemary Saarloos, dated January 15, 2024; and THAT staff be directed to provide notice of decision subject to the conditions of final approval in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled "Update on Planning and Development Department" from the Director of Planning and Development dated August 12, 2025 be received and filed; and THAT Council utilize the 2025 Planning Department budget to hire a senior policy planner to help provide additional policy planning expertise and capacity for both County related projects and Local Municipal Partner planning projects.

RESOLVED THAT Council receive the report titled “LS 25-4 Elgin- Medavie Leases” dated August 6, 2025 from the Director of Legal Services and file it for information; and THAT Council authorize the CAO and Warden to execute leases with Medavie EMS Elgin Ontario Inc. for all ambulance bases and the Community Paramedicine offices in the County Administration Building, as set out in this report.

RESOLVED THAT the contract for the design, supply, installation and training associated with a Class A Live Fire Training Structure and Equipment, Request for Proposal 2025-P08 be awarded to Drager Canada Ltd. in the amount of $659,000 (excluding HST); and THAT the Class B Exterior Live Fire Training System be purchased from Drager Canada Ltd. in the amount of $66,520.00 (excluding HST); and THAT additional fire training props for the Class B Exterior Live Fire Training System be purchased from Drager Canada Ltd., in an amount not to exceed $70,000 (excluding HST); and THAT the Manager of Procurement & Risk be directed and authorized to issue a purchase order for this project.