Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on August 13, 2024 be adopted.

RESOLVED THAT the report titled “Warden’s Activity Report (August 2024)" from Warden Ketchabaw dated August 31, 2024 be received and filed.

RESOLVED THAT the report titled “Elgin County Library Guidelines Branch Performance” from the Director of Community and Cultural Services dated September 10, 2024 be received and filed.

Jones RESOLVED THAT Elgin County Council affirms its support of the Municipality of West Elgin’s process to determine a suitable future location for the Rodney Library subject to the terms and conditions of the County of Elgin’s "Library Branch Construction Policy " ; and THAT the Warden issue a letter on behalf of Elgin County Council to the Municipality of West Elgin in support of the municipality’s process to determine the future location of the Rodney Library along with a copy of the County’s "Library Branch Construction Policy".

RESOLVED THAT Elgin County Council affirms support in principle for an expansion to the West Lorne Library in the West Lorne Community Complex of up to one thousand square feet and in the space adjacent to the Library’s current location, subject to the terms and conditions of the County of Elgin’s "Library Branch Construction Policy"; and THAT staff be directed to work with the Municipality of West Elgin to supply further information to County Council as part of a “Letter of Intent” from the Municipality of West Elgin as outlined in the County’s "Library Branch Construction Policy" for formal adoption at a later date.

RESOLVED THAT the report titled “New 2024 Provincial Planning Statement (PPS)” from the Senior Planner dated September 10, 2024 be received and filed.

RESOLVED THAT the report titled "Elgin County Centralized Planning Services" from the Director of Planning and Development dated September 10, 2024 be received and filed; and THAT the decision to implement a phased approach to Planning Services be

RESOLVED THAT the report titled “Grant and Sponsorship Policy” from the Director of Financial Services/Treasurer dated September 5, 2024 be received and filed; and THAT staff incorporate feedback received from County Council into a revised Grant and Sponsorship Policy for presentation at a future meeting.

RESOLVED THAT Elgin County Council support the resolution from the Town of Bradford West Gwillimbury Council that endorses the creation of a province-wide long-service medal for police and for paramedics, modelled after the existing award for firefighters.

RESOLVED THAT Correspondence Items #7.2.1 - 7.2.3 be received and filed.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - August 13, 2024 Closed Meeting Item #2 - Norman-Lyndale Settlement Boundary Expansion (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT we do now rise and report.

RESOLVED THAT the August 13, 2024 Closed Meeting Minutes be adopted.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 24-33 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 1:11 p.m. to meet again on September 24, 2024 at 9:00 a.m.

RESOLVED THAT Elgin County Council affirms its support of the Municipality of West Elgin’s process to determine a suitable future location for the Rodney Library subject to the terms and conditions of the County of Elgin’s "Library Branch Construction Policy"; and THAT the Warden issue a letter on behalf of Elgin County Council to the Municipality of West Elgin in support of the municipality’s process to determine the future location of the Rodney Library along with a copy of the County’s "Library Branch Construction Policy".

RESOLVED THAT the report titled “Community Safety and Well-Being - Substance Use and the Planet Youth Model” from the Manager of Economic Development, Tourism & Strategic Initiatives dated September 10, 2024 be received and filed; and THAT the County of Elgin express support for the Planet Youth model.

RESOLVED THAT the report titled “Elgin County Tourism Wayfinding Strategy” from the Manager of Economic Development, Tourism & Strategic Initiatives dated September 10, 2024 be received and filed; and THAT Council replace the County of Elgin Tourism Signage Policy (1.2) with the revised Elgin County Tourism Wayfinding Strategy (1.2).

RESOLVED THAT Elgin County Council approve a flag raising and proclamation request from the St. Thomas-Elgin Local Immigration Partnership to acknowledge "Welcoming Week", an annual County- wide event that celebrates the important work being done to make Elgin a welcoming and inclusive community; and THAT the flag raising and proclamation take place at the Elgin County Heritage Centre on September 24, 2024.

RESOLVED THAT Elgin County Council support the resolution from the City of Quinte West calling on the Federal Government to provide a supplement to the allocations provided to municipalities under the Association of Municipalities of Ontario (AMO) Canada Community Building Fund Agreement for 2024-2028 for the same amount that was allocated, effectively doubling allocations for those years.

RESOLVED THAT the resolution from the Township of Stirling- Rawdon requesting that the Public Sector Salary Disclosure Act be updated to reflect the inflation rates since 1996 be received and filed.

RESOLVED THAT the report titled "Norman-Lyndale Settlement Boundary Expansion" from the Director of Planning and Development dated September 10, 2024 be received and filed; and THAT Council supports the boundary adjustment of the Norman-Lyndale Tier 1 settlement area to include the remainder of the St. Thomas Psychiatric hospital lands; and THAT Staff proceed as directed in conversations with the Province.

RESOLVED THAT By-Law No. 24-32 be now read a first, second, and third time and finally passed.