Regular Council Meeting

Giguère RESOLVED THAT the minutes of the meeting held on November 8, 2022 be adopted.

RESOLVED THAT we do now move into Committee of the Whole Council.

RESOLVED THAT the General Insurance and Risk Management Services Program proposed by Marsh Canada Limited (“Marsh”) be approved at the annual premium cost of $516,444 plus taxes commencing December 15, 2022 and expiring on December 15, 2023; and, THAT the property insurance deductible be increased to $50,000 per occurrence from $10,000, resulting in a premium savings of $28,000; and, THAT an additional $40,000 be added to the 2023 insurance policy for property insurance related to Phase 1 of the Terrace Lodge redevelopment project; and, THAT the Manager of Procurement & Risk and Director of Finance/Treasurer be authorized to renew the policy.

RESOLVED THAT the report titled “Schedule of Elgin County Council Meetings for 2023” dated November 28, 2022 from the Manager of Administrative Services/Deputy Clerk be received and filed; and THAT the schedule of Elgin County Council Meetings for 2023 be approved as presented; and THAT notice of the 2023 Schedule of County Council meetings and any special meetings outside of the adopted schedule of regular meetings of Council be available from the Municipal Office and posted on the County of Elgin’s website in accordance with Elgin County Council’s Procedural By-Law No. 19-41.

RESOLVED THAT the report from the Director of Legal Services and the General Manager of Engineering, Planning and Enterprise entitled “Eh!Tel Point of Presence Licence Agreement” be received and filed as information; THAT the Council of the Corporation of the County of Elgin authorize the Chief Administrative Officer and the Warden to execute a Licence Agreement with Eh!Tel Networks Inc. substantially in the form of agreement attached to this report as Appendix “A”.

RESOLVED THAT the report from the Chief Administrative Officer titled KCCA Memorandum of Understanding dated November 30, 2022 be received and filed; and THAT the Memorandum of Understanding between the Corporation of the County of Elgin and Kettle Creek Conservation Authority for a program and services required for the duties of Tree Commissioner and Weed Inspector be approved as presented and made effective January 1, 2023; and further, THAT the Warden and Chief Administrative Officer be directed to sign the Memorandum of Understanding.

RESOLVED THAT the Report to Council, dated December 1, 2022, and entitled “Elgin / Medavie EMS Elgin Ontario Inc. – Approval of Format for Community Paramedicine Motor Vehicle Leases and Authorization for Execution of Vehicle-Specific Leases” be received and filed; and THAT Elgin County Council approve the proposed format for Motor Vehicle Lease Agreements between Medavie EMS Elgin Ontario Inc. (“Medavie”) and Elgin County Community Paramedicine Services Motor Vehicles; and THAT Elgin County Council authorize the Warden and Chief Administrative Officer to execute the said Motor Vehicle Lease Agreements, to be prepared by Elgin Legal Services in keeping with such approved format and to relate to three (3) Community Paramedicine Vehicles for a Term commencing November 30 th , 2022, and ending March 31 st , 2024, and contemplating a nominal rental rate of ONE DOLLAR ($1.00) for such Term.

RESOLVED THAT the presentation titled "Council Committee Considerations" from the Chief Administrative Officer and Manager of Administrative Services/Deputy Clerk be received and filed; and THAT staff be directed to amend Council's Committee By-Law to reflect changes proposed by Council for enactment at a future meeting.

RESOLVED THAT the report titled “Overtime and Lieu, On-Call / Standby and Call-in, and HR Policy 2.10 Hours of Work / Alternative Work Arrangement” from the Chief Administrative Officer, dated November 30, 2022 be received and filed for information; and THAT the Overtime and Lieu Policy be approved as presented for implementation effective January 1, 2023; and THAT the On-Call / Standby and Call-in Policy be approved as presented for implementation effective January 1, 2023; and THAT staff be directed to amend HR Policy 2.10 Hours of Work / Alternative Work Arrangement Policy for presentation to Council at its meeting on January 10, 2023 and direct the CAO to restrict participation in the program until Council has undertaken a review of the Policy.

RESOLVED THAT correspondence items 7.2.1 - 7.2.6 be received and filed.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #9.1 (d) labour relations and employee negotiations, and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT the Director of Human Resources proceed as directed.

RESOLVED THAT the report from the Director of Legal Services be received for information.

Giguère RESOLVED THAT the Chief Administrative Officer proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law 22-49 be now read a first, second and third time and finally passed.

RESOLVED THAT we do now adjourn at 1:02 p.m. to meet again on January 10, 2023 at 9:00 a.m.

RESOLVED THAT the minutes of the meeting held on November 8, 2022 be adopted.

RESOLVED THAT the report titled "Homes - Administration, Dietary, Housekeeping & Laundry, and Nursing Policy Updates" dated November 26, 2022 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve the County of Elgin Homes and Seniors Services Administration, Dietary, Housekeeping & Laundry and Nursing Policy Manual updates to ensure alignment with current Ministry of Long-Term Care legislation.

RESOLVED THAT the report from the Chief Administrative Officer, titled “Information Technology (ITS) Asset Management Policy” be received and filed; and THAT Council hereby approve Policy # ITS 1.0 as presented.

RESOLVED THAT we do now rise and report.

RESOLVED THAT the Chief Administrative Officer proceed as directed.