Regular Council Meeting

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled “Warden’s Activity Report (March 2024)" dated March 26, 2024 from Warden Ketchabaw be received and filed.

Jones RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 36 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled “PS 24-5 Land Division Committee Remuneration” dated April 9, 2024 from the Director of Legal Services be received and filed; and THAT the Director of Legal Services prepare the necessary amendments to By-Law No. 23-03 to adjust the remuneration of LDC members and By-Law No. 23-05 to revise the procedure of the LDC to be considered by Council at a future meeting.

RESOLVED THAT the report titled "Library, Museum and Archives 2024 Service Update" dated April 9, 2024 from the Director of Community and Cultural Services be received and filed.

RESOLVED THAT Roto-Mill Inc. be selected to complete Cold In-Place Asphalt Recycling on various roads, Tender No. 2024-T11 at a total price of $2,628,071.93 inclusive of a $100,000 contingency allowance and exclusive of H.S.T.; and THAT Brantco Construction be selected to complete Hot Mix Asphalt Paving on various roads, Tender No. 2024-T12 at a total price of $4,567,904.30 inclusive of a $250,000 contingency allowance and exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contracts.

RESOLVED THAT Correspondence Item #7.2.1 be received and filed; and THAT Elgin County Council support the resolution from the Township of Adelaide Metcalfe requesting the Province to increase Tile Drain Load Limit.

Giguère RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - March 12, 2024 Closed Meeting Item #2 - Boundary Adjustment Matter Update (verbal) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT we do now rise and report.

RESOLVED THAT the verbal report from Warden Ketchabaw regarding Boundary Adjustment Matter be received and filed; and THAT staff proceed as directed.

Jones RESOLVED THAT By-Law No. 24-14 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 11:03 a.m. to meet again on April 30, 2024 at 9:00 a.m.

RESOLVED THAT the minutes of the meeting held on March 26, 2024 be adopted.

RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 36 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled "Geographical Information Systems – Shared Service Agreement" dated April 9, 2024 from the Director of Engineering Services and the GIS and Asset Management Coordinator be received and filed; and THAT the Warden and Chief Administrative Officer be authorized and directed to execute the Geographical Information Systems Shared Service Agreement with Elgin’s local municipal partners.

RESOLVED THAT the contract for Engineering Services associated with the Rehabilitation of Multiple Bridges, Request for Proposal 2024-P07 be awarded to Spriet Associates London Limited in the amount of $279,900.00 (excluding HST); and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - March 12, 2024 Closed Meeting Item #2 - Boundary Adjustment Matter Update (verbal) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT the March 12, 2024 Closed Meeting Minutes be adopted.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 24-14 be now read a first, second, and third time and finally passed.