Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on August 8, 2023 be adopted.

RESOLVED THAT the report titled “Warden’s Activity Report August 2023” dated September 12, 2023 from Warden Ketchabaw be received and filed.

Jones RESOLVED THAT the Council of the Corporation of the County of Elgin grant approval to a revised Draft Plan of Subdivision, as prepared by Strik Baldinelli Moniz, and dated June 28, 2023.

RESOLVED THAT the report titled "Procurement Activity Report Q2 (April 1, 2023 to June 30, 2023)" dated August 21, 2023 from the Manager of Procurement & Risk be received and filed.

RESOLVED THAT the report titled “Homes – Pharmacy Services” dated September 5, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council authorize the Warden and Interim Chief Administrative Officer to execute an amending agreement with CareRx Holdings Inc. to extend pharmacy services for a term ending on January 29, 2024.

RESOLVED THAT the report titled “Meals on Wheels Agreement Elgin/VON” dated September 5, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council authorize the Warden and Interim Chief Administrative Officer to execute the agreement between Elgin and Victorian Order of Nurses (VON) for the time period of October 1, 2023 to September 30, 2025.

RESOLVED THAT the report titled “Revised HR Policy 8.60: ‘Asbestos in Buildings’” dated September 12, 2023 from the Director of Homes and Seniors Services, Director of Human Resources, and Manager of Corporate Facilities be received and filed; and THAT County Council approve the revised HR Policy: 8.60 Asbestos in Buildings.

RESOLVED THAT Schouten Environmental Inc. be selected for the Terrace Lodge Asbestos abatement, Contract No. 2023-Q35 at a total price of $113,350.00 exclusive of H.S.T.; and THAT Funds from the Terrace Lodge Redevelopment Project contingency budget be allocated towards the Terrace Lodge Asbestos abatement.

RESOLVED THAT the report titled “December 2023 Council Meeting Schedule Amendment” dated September 12, 2023 from the Manager of Administrative Services/Deputy Clerk, be received and filed; and THAT County Council consent to amending the 2023 Council Meeting schedule by changing the second meeting in December from December 7, 2023 to December 6, 2023 at 9:00 a.m.; and THAT staff be directed to provide public notice of the schedule change.

Jones RESOLVED THAT the report titled "Physician Recruitment" dated September 6, 2023 from the Chief Administrative Officer/Clerk be received and filed; and THAT Council approve the invitation to collaborate on the international physician recruitment.

RESOLVED THAT Correspondence Items #7.2.1 - 7.2.5 be received and filed.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - August 8, 2023 Closed Meeting Minutes Closed Meeting Item #2 - Advice - Facilities (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

RESOLVED THAT we do now rise and report.

RESOLVED THAT the August 8, 2023 closed meeting minutes be adopted.

Jones RESOLVED THAT the confidential report from the Director of Legal Services be received for information.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

Jones RESOLVED THAT we do now adjourn at 10:42 a.m. to meet again on September 26, 2023 at 9:00 a.m.

RESOLVED THAT the Council of the Corporation of the County of Elgin approve Official Plan Amendment No. 24 to the Official Plan of the Town of Aylmer; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the Council of the Corporation of the County of Elgin grant approval to a revised Draft Plan of Subdivision, as prepared by Strik Baldinelli Moniz, and dated June 28, 2023.

RESOLVED THAT the Warden be directed to provide a letter of support for Fanshawe Corporate Training Solutions’ (CTS) application to the Ontario Vehicle Innovation Network's (OVIN) Content Partnerships (CP) Program; and THAT staff be directed to participate in the program advisory committee.

RESOLVED THAT the report titled “Environmental Assessment – Highway 3 and 4 Widening and Talbotville Bypass”, dated July 25, 2023 from the Acting Director of Engineering Services be received and filed; and THAT the interchange alternative preferences and other study design considerations identified in the report and by County Council regarding Wonderland Road at its September 12, 2023 meeting be forwarded to the Ministry of Transportation’s study design team and for inclusion in their Transportation Environmental Study Report (TESR).

RESOLVED THAT the report titled "Physician Recruitment" dated September 6, 2023 from the Chief Administrative Officer/Clerk be received and filed; and THAT Council approve the invitation to collaborate on the international physician recruitment.

RESOLVED THAT Correspondence Items #7.2.1 - 7.2.5 be received and filed. Motion

RESOLVED THAT we do now rise and report. Motion

RESOLVED THAT the confidential report from the Director of Legal Services be received for information.

RESOLVED THAT By-Law No. 23-36 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 10:42 a.m. to meet again on September 26, 2023 at 9:00 a.m.