The Elgin County Record

Committee of the Whole Meeting

April 8, 2025

Who was there

Present (7): Jack Couckuyt, Dominique Gigu, Mike Hentz, Richard Leatham, Todd Noble, Andrew Sloan, Mark Widner

Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.

What was decided (5 motions)

5 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.

Giguère RESOLVED THAT the agenda for the April 8, 2025 Committee of the Whole Meeting be approved as presented.
Moved by Councillor Noble
Carried
RESOLVED THAT Roto-Mill Inc. be selected to complete Cold In-Place Asphalt Recycling on various roads, Tender No. 2025-T10 at a total price of $2,079,245.30 inclusive of a $100,000 contingency allowance and exclusive of H.S.T.; and THAT Brantco Construction be selected to complete Hot Mix Asphalt Paving on various roads, Tender No. 2025-T11 at a total price of $7,795,770.10 (County Portion) inclusive of a $250,000 contingency allowance and exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contracts.
Moved by Councillor Noble, seconded by Councillor Couckuyt
Carried
RESOLVED THAT we do now adjourn at 9:46 a.m. to meet again on April 22, 2025 at 9:30 a.m.
Moved by Councillor Widner, seconded by Councillor Sloan
Carried
RESOLVED THAT the agenda for the April 8, 2025 Committee of the Whole Meeting be approved as presented.
Moved by Councillor Noble, seconded by Councillor Giguère
Carried
RESOLVED THAT the report entitled “Terrace Lodge Redevelopment – Debenture Timeline” dated April 8, 2025 be approved by Council; and THAT the Warden, Chief Administrative Officer/Clerk, and Treasurer be approved to sign the necessary documents once received as per the outlined timelines of Infrastructure Ontario (IO); and THAT a By-Law be brought forward for Council to approve at the next Council meeting in order to meet the requirements of the debenture.
Moved by Deputy Warden Ketchabaw, seconded by Councillor Leatham
Carried

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