Regular Council Meeting

RESOLVED THAT the minutes of the meetings held on May 23, 2023 and June 8, 2023 be adopted.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled "Warden's Activity Report May 2023" dated June 5, 2023 from Warden Ketchabaw be received and filed.

Jones RESOLVED THAT the report titled "Joint Annual Accessibility Status Report 2022" dated June 13, 2023 from the Accessibility Coordinator be received and filed; and THAT Elgin County Council approve the Joint Annual Accessibility Status Report 2022.

RESOLVED THAT Elgin County Council approve the amendments to the Elgin County and Local Municipal Partners' Joint Multi-Year Accessibility Plan 2021-2026 to include accessibility progress, goals, and timelines specific to the Elgin County Heritage Centre; and THAT the amendments be forwarded to Local Municipal Partner Councils to be approved and filed.

RESOLVED THAT the report titled "Operation of the Elgin Manor Wastewater Treatment Plant - Elgin (County) / Ontario Clean Water Agency" dated May 30, 2023 from the Manager of Procurement & Risk be received and filed; and THAT staff be authorized to extend the current service arrangement with Ontario Clean Water Agency for the operation of the Elgin Manor Wastewater Treatment Plant for the six-month term commencing July 1, 2023, and ending December 31, 2023; and THAT the Chief Administrative Officer be authorized to sign a change order with Ontario Clean Water Agency to implement the said extension of service agreement.

RESOLVED THAT 9079653 Canada Corporation o/a Combustion Techs be selected for the Humidifier Replacement Project at Bobier Villa, Contract No. 2023-Q23 at a total price of $72,888.00 exclusive of H.S.T.; and THAT the additional funding required be reallocated as detailed in the staff report; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

RESOLVED THAT the report titled "Village of Vienna Speed Limit" dated May 25, 2023 from the Manager of Transportation Services be received and filed; and THAT the Reduced Speed Zone By-Law, Schedule C, be amended as follows: - County Road 19, section C, from 755 metres south of the north property line of Light Line to 200 metres north of the north property line of Light Line.

Jones RESOLVED THAT the report titled "Imperial Road and Ron McNeil Line - Status Update" dated June 5, 2023 from the Manager of Transportation Services be received and filed.

RESOLVED THAT the report titled "2022 Annual Report for Investments" dated June 5, 2023 from the Director of Financial Services/Treasurer be received and filed.

Giguère RESOLVED THAT the report titled "2023 Borrowing By-Law" dated June 5, 2023 from the Director of Financial Services/Treasurer be received and filed; and THAT the Borrowing By-Law for 2023 be read for approval.

Jones RESOLVED THAT the report titled "Agricultural Impacts from Proposed Agricultural Lot Creation Changes to the Provincial Policy Statement" dated June 13, 2023 from the Planning Technician and the GIS Technician be received and filed.

RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision submitted by Strik Baldinelli Moniz on behalf of James Glover and dated August 4, 2022; and THAT staff be directed to provide notice of this decision subject to the conditions of final approval in accordance with the requirements of the Planning Act.

RESOLVED THAT the Council of the Corporation of the County of Elgin grants, in accordance with Section 9 of the Condominium Act, an exemption to draft plan approval for a draft plan of a phased condominium on Block 65, Plan 11M-241, Part of Lot 1, Concession 1, Geographic Village of Port Stanley, Municipality of Central Elgin for lands contained in Block 65 for the development of a further 16 units; and THAT staff be directed to prepare and issue a certificate of exemption, and sign and submit the final plans to the Land Registry Office in accordance with the requirements of the Planning Act and Condominium Act.

RESOLVED THAT the Council of the Corporation of the County of Elgin approves, as modified, Official Plan Amendment No. 31 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled "Delegation of Approval Authority" dated June 8, 2023 from the Director of Legal Services be received and filed; and THAT County Council pass By-Law No. 23-29 to delegate various planning authority, as set out therein, to the Director of Legal Services and the Chief Administrative Officer/Clerk, in the absence of the Manager of Planning and General Manager of Engineering, Planning and Enterprise/Deputy CAO.

RESOLVED THAT the report titled "Elgin / Hawthorne - Approval of Commercial Lease - Elgin County Administration Building (Suites 345-1)" dated June 6, 2023 from the General Counsel be received and filed; and THAT Elgin County Council approve a new commercial Lease Agreement between Carol Hawthorne, carrying on business as "Clinical Associates", and Elgin County in relation to Suite 345-1 in the County Administration Building at 450 Sunset Drive, St. Thomas, Ontario, such Lease Agreement to provide for, amongst other terms, a one-year Term commencing May 1, 2023, and annual rent of $4,360.80; and THAT Elgin County Council authorize the Warden and Chief Administrative Officer to execute the said Lease Agreement.

RESOLVED THAT Elgin County Council support the appointment of Carolyn Krahn to the position of Secretary Treasurer for the Ontario Association of Police Services Boards (OAPSB) Zone 6.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Human Resources Update (b) personal matters about an identifiable individual, including municipal or local board employees, and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Closed Meeting Item #2 - Advice re Personnel Matter (b) personal matters about an identifiable individual, including municipal or local board employees, and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

RESOLVED THAT the confidential report from the Director of Human Resources be received for information.

RESOLVED THAT the confidential report from the Director of Legal Services be received for information.

Giguère RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-27 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 23-28 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 23-29 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 23-30 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 11:26 am to meet again on June 27, 2023 at 9:00 a.m.

RESOLVED THAT the report titled "Joint Annual Accessibility Status Report 2022" dated June 13, 2023 from the Accessibility Coordinator be received and filed; and THAT Elgin County Council approve the Joint Annual Accessibility Status Report 2022.

RESOLVED THAT the report titled "Imperial Road and Ron McNeil Line - Status Update" dated June 5, 2023 from the Manager of Transportation Services be received and filed.

RESOLVED THAT the report titled "2023 Borrowing By-Law" dated June 5, 2023 from the Director of Financial Services/Treasurer be received and filed; and THAT the Borrowing By-Law for 2023 be read for approval.

RESOLVED THAT the Council of the Corporation of the County of Elgin deny the Official Plan Amendment No. 32 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT staff be directed to provide more information on Official Plan Amendment No. 32 to the Official Plan of the Municipality of Bayham for Council's consideration at a future meeting.

RESOLVED THAT Correspondence Items 7.2.1 - 7.2.6 be received and filed; and THAT County Council support the resolution from the Township of Puslinch urging relevant taxation bodies to reinstate previous legislation that permitted a municipality to apply for and retain the surplus proceeds from a tax sale in their jurisdiction.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.