Regular Council Meeting

RESOLVED THAT the minutes of the Regular Council Meeting and the Special Council Meeting held on November 28, 2023 be adopted.

RESOLVED THAT we do now move into Committee of the Whole.

Jones RESOLVED THAT the report titled “Warden’s Activity Report November 2023” dated December 6, 2023 from 2023 Warden Ed Ketchabaw be received and filed.

Giguère RESOLVED THAT the report titled “Homes – Policies and Procedures” dated December 6, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council authorize the Director of Homes and Seniors Services to approve legislatively required, mandatory Homes policies and procedures provided that the appropriate persons have reviewed and provided approval.

RESOLVED THAT the report titled "Refreshing the Elgin County Brand: Addressing Accessibility Requirements" dated December 6, 2023, from the Corporate Communications & Engagement Coordinator, and Accessibility Coordinator, be received and filed; and THAT the refreshed County of Elgin logo be approved as presented.

Jones RESOLVED THAT Englobe Corporation be retained to provide geotechnical investigative, slope stability analysis and remediation design services for the rehabilitation of unstable road slopes on Fingal Line and Glen Erie Line in accordance with Section 4.7c(iii) of the County’s Procurement Policy.

RESOLVED THAT the report titled “Talbotville Bypass and Highway 3 Twinning – Public Information Centre 2 – Update” dated December 6, 2023 from the Director of Engineering Services be received and filed; and THAT the list of comments identified in this report be sent to the Ministry of Transportation’s Study Design Team for consideration and inclusion in their Transportation Environmental Study Report (TESR).

RESOLVED THAT the report titled “Parts III & IX POA Interim Transfer Agreement Extension” dated December 6, 2023 from the Director of Legal Services be received and filed; and THAT the Council of the County of Elgin authorize the Warden and CAO/Clerk to execute the Parts III and IX Provincial Offences Act Interim Transfer Agreement Extension.

RESOLVED THAT the report titled “Elgin / Re:Public Urbanism Agreement 2024 – Single Source” dated December 6, 2023 from the Director of Legal Services be received and filed; and THAT Council of the County of Elgin authorize the Warden and CAO/Clerk to execute an agreement for planning services between Elgin County and 10042986 Canada Inc. o/a Re:Public Urbanism for 2024.

Jones RESOLVED THAT correspondence items 7.2.1 - 7.2.2 be received and filed; and THAT the Warden be directed to send a letter to the chair of the Thames Valley District School Board detailing Elgin County Council's concerns regarding the pause of the school resource officer program in schools.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - November 28, 2023, Regular Meeting of Council and Special Meeting of Council Closed Meeting Item #2 - Advice re Potential Litigation (b) personal matters about an identifiable individual, including municipal or local board employees; and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

RESOLVED THAT the report titled "Advice re Potential Litigation" dated December 6, 2023 from the Director of Legal Services be received for information; and THAT the Director of Legal Services proceed as directed.

RESOLVED THAT By-Law No. 23-47 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 23-48 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 11:01 a.m. to meet again on January 9, 2024 at 9:00 a.m.

RESOLVED THAT we do now move into Committee of the Whole. Motion

RESOLVED THAT the report titled “Warden’s Activity Report November 2023” dated December 6, 2023 from 2023 Warden Ed Ketchabaw be received and filed.

RESOLVED THAT the report titled “Homes – Policies and Procedures” dated December 6, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council authorize the Director of Homes and Seniors Services to approve legislatively required, mandatory Homes policies and procedures provided that the appropriate persons have reviewed and provided approval.

RESOLVED THAT Elgin County Council approve the addition of a Fire Training Coordinator position in the Emergency Management department.

RESOLVED THAT Englobe Corporation be retained to provide geotechnical investigative, slope stability analysis and remediation design services for the rehabilitation of unstable road slopes on Fingal Line and Glen Erie Line in accordance with Section 4.7c(iii) of the County’s Procurement Policy.

RESOLVED THAT the report titled “Extension of Medavie EMS Services Agreement” dated December 6, 2023 from the Director of Legal Services be received and filed; and THAT Council authorize an extension of the Elgin County / Medavie EMS Elgin Ontario Incorporated agreement for Land Ambulance Services for a period of up to six (6) months, with the parties agreeing that adjustments retroactive to January 1, 2024 may occur subsequent to the completion of negotiations between the parties; and THAT Council authorize the CAO/Clerk to execute extension(s) of any ambulance base lease or land ambulance vehicle lease as between Elgin and Medavie EMS Elgin Ontario Inc. that may be required to conform to the extension of land ambulance services.

RESOLVED THAT correspondence items 7.2.1 - 7.2.2 be received and filed; and THAT the Warden be directed to send a letter to the chair of the Thames Valley District School Board detailing Elgin County Council's concerns regarding the pause of the school resource officer program in schools.

RESOLVED THAT we do now rise and report.

RESOLVED THAT the closed meeting minutes of the Regular Meeting of Council and the Special Meeting of Council held on November 28, 2023 be adopted.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.