Regular Council Meeting

RESOLVED THAT the minutes of the Regular Council Meeting held on October 10, 2023 and the minutes of the Special Council Meeting held on October 18, 2023 be adopted.

RESOLVED THAT the report titled “Homes – Specialized Physician Agreement – Neurotoxin (i.e. Botox, Dysport, Xeomin) for Spasticity Management – Bobier Villa, Elgin Manor, and Terrace Lodge” dated October 16, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve, and authorize execution by specified representatives, the two (2) year agreement from November 10, 2023 to November 9, 2025 with Dr. Adam Kassam for the provision of specialized medical services (spasticity management) to Bobier Villa, Elgin Manor and Terrace Lodge.

Giguère RESOLVED THAT the contract for Pharmacy Services at Elgin County Homes be awarded to Advantage Care Pharmacy for a three-year term; and THAT staff be authorized to extend the contract for an additional two, two-year terms for a potential seven (7) year contract in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance and mutual agreement between both parties during the initial three-year contract term; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract.

RESOLVED THAT an item be added to the Closed Session Agenda to include an update from the Chief Administrative Officer/Clerk on the CAO recruitment process.

Giguère RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - October 10, 2023 and October 18, 2023 Closed Meeting Item #2 - Boundary Adjustment Matter (verbal) (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. Closed Meeting Item #3 - Human Resources Update (b) personal matters about an identifiable individual, including municipal or local board employees. Closed Meeting Item #4 - Labour Relations (d) labour relations or employee negotiations; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT the closed session minutes of the Regular Meeting of Council held on October 10, 2023 and the closed session minutes of the Special Meeting of Council held on October 18, 2023 be adopted.

Jones RESOLVED THAT the confidential report from the Director of Legal Services be received for information; and THAT staff proceed as directed.

Giguère RESOLVED THAT the confidential report from the Director of Human Resources be received for information; and THAT staff proceed as directed.

RESOLVED THAT the confidential report from the Chief Administrative Officer/Clerk be received for information.

RESOLVED THAT the Chief Administrative Officer/Clerk proceed as directed.

RESOLVED THAT By-Law No. 23-41 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 10:52 a.m. to meet again on November 14, 2023 at 9:00 a.m.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT County Council hereby supports revisions to the Municipal Freedom of Information and Protection of Privacy Act as outlined in the September 27, 2023 report from the Director of Community and Cultural Services and Director of Legal Services titled “Resolution in Support of Updating the Municipal Freedom of Information and Protection of Privacy Act; and THAT the Warden on behalf of Elgin County Council issue a letter to the Premier of Ontario; Minister of Municipal Affairs and Housing; Minister of Public and Business Service Delivery; Member of Provincial Parliament for Elgin-Middlesex-London; local municipal partners in the County of Elgin; and the Association of Municipal Managers, Clerks and Treasurers of Ontario; and THAT the resolution from the Town of Bracebridge “Time for Change – Municipal Freedom of Information and Protection of Privacy Act” dated September 15, 2023 be received and filed.

RESOLVED THAT the report titled “Homes – Physiotherapy Services – Extension of Agreement” dated October 17, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council authorize the increase in physiotherapy service fees for the period of January 1, 2024 – December 31, 2025; and THAT the Warden and Chief Administrative Officer be authorized to sign an agreement to extend physiotherapy services for a two-year term from January 1, 2024 – December 31, 2025 with Achieva Health.

RESOLVED THAT the contract for Pharmacy Services at Elgin County Homes be awarded to Advantage Care Pharmacy for a three-year term; and THAT staff be authorized to extend the contract for an additional two, two- year terms for a potential seven (7) year contract in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance and mutual agreement between both parties during the initial three-year contract term; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract.

RESOLVED THAT Council approve the request of $99,657 from Southwestern Public Health as outlined in the report "Request for Additional Funding - Southwestern Public Health" dated October 17, 2023 from the Director of Financial Services/Treasurer; and THAT the Warden be directed to send a letter to MPP Flack detailing concerns with the current Public Health funding structure that requires local governments to cover costs that have been denied by the provincial government rather than the Public Health unit being required to revisit their budget increase; and THAT a copy of the letter be forwarded to Ontario municipalities for consideration.

RESOLVED THAT the report titled "Correspondence Follow-up: Payments-In-Lieu" dated October 17, 2023 from the Director of Financial Services/Treasurer and the Director of Legal Services be received and filed.

RESOLVED THAT the request for additional funding from the St. Thomas-Elgin Public Art Centre be forwarded to the Elgin County Budget Committee for consideration as part of the 2024 budget deliberations; and THAT correspondence be sent to the St. Thomas-Elgin Public Art Centre requesting additional details to support the funding request.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - October 10, 2023 and October 18, 2023 Closed Meeting Item #2 - Boundary Adjustment Matter (verbal) (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. Closed Meeting Item #3 - Human Resources Update (b) personal matters about an identifiable individual, including municipal or local board employees. Closed Meeting Item #4 - Labour Relations (d) labour relations or employee negotiations; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT we do now rise and report.

RESOLVED THAT the confidential report from the Director of Legal Services be received for information; and THAT staff proceed as directed.

RESOLVED THAT the confidential report from the Director of Human Resources be received for information; and THAT staff proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.