Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on November 14, 2023 be adopted.

RESOLVED THAT the presentation from Elder Abuse Elgin be received and filed.

RESOLVED THAT the report titled “Elgin County Museum 2023 Annual Report” dated November 28, 2023 from Councillor Dominique Giguère, Councillor Mike Hentz, and the Manager of Museum and Archives be received and filed.

RESOLVED THAT the Council of the Corporation of the County of Elgin grant draft plan approval to Draft Plan of Subdivision by CJDL Consulting Engineers on behalf of Donwest Construction dated April 5, 2023; and THAT staff be directed to provide notice of this decision subject to the conditions of final approval in accordance with the requirements of the Planning Act.

Jones RESOLVED THAT the report titled "Elgin County and LMPs Joint Diversity, Equity, and Inclusion Plan 2024-2026" dated November 28, 2023 from the Accessibility Coordinator be received, filed, and approved.

Giguère RESOLVED THAT the report titled "Procurement Activity Report Q3 (July 1, 2023 to September 30, 2023)" dated November 28, 2023 from the Manager of Procurement & Risk be received and filed.

Giguère RESOLVED THAT the report titled “2024 County Council Meeting Schedule” dated November 28, 2023 from the Manager of Administrative Services/Deputy Clerk be received and filed; and THAT the 2024 County Council Meeting schedule be approved as presented; and THAT notice of the 2024 schedule of County Council Meetings and any special meetings outside of the adopted schedule of regular meetings of Council be made available from the Municipal Office and posted on the County’s website in accordance with Elgin County Council’s Procedural By-Law.

RESOLVED THAT the report titled "Delegation of Authority By-Law" dated November 28, 2023 from the Director of Legal Services be received and filed; and THAT the Director of Legal Services be directed to provide more information to Council at the January 09, 2024 meeting.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - November 14, 2023 Closed Meeting Minutes Closed Meeting Item #2 - Human Resources Update (d) labour relations or employee negotiations Closed Meeting Item #3 - IT Update (a) security of the property of the municipality or local board Closed Meeting Item #4 - Boundary Adjustment Matter Update (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them

RESOLVED THAT we do now rise and report.

Jones RESOLVED THAT the closed meeting minutes of the meeting held on November 14, 2023 be adopted.

Giguère RESOLVED THAT the confidential report from the Director of Human Resources be received for information.

Jones RESOLVED THAT the confidential report from the Director of Financial Services/Treasurer be received for information.

RESOLVED THAT the confidential report from the Director of Legal Services be received for information; and THAT staff proceed as directed.

RESOLVED THAT By-Law No. 23-44 be now read a first and second time.

Jones RESOLVED THAT By-Law No. 23-45 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 12:05 p.m. to meet again on December 5, 2023 at 7:00 p.m.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled “Elgin County Library Membership and Circulation Policy Adoption” dated November 28, 2023 from the Manager of Library Services be received and filed; and THAT the Elgin County Library Membership and Circulation Policy attached as Appendix A to the report titled "Elgin County Library Membership and Circulation Policy Adoption" dated November 28, 2023 be hereby adopted.

RESOLVED THAT the report titled "Elgin County and LMPs Joint Diversity, Equity, and Inclusion Plan 2024-2026" dated November 28, 2023 from the Accessibility Coordinator be received, filed, and approved.

RESOLVED THAT the report titled "Procurement Activity Report Q3 (July 1, 2023 to September 30, 2023)" dated November 28, 2023 from the Manager of Procurement & Risk be received and filed.

RESOLVED THAT the General Insurance and Risk Management Services Program proposed by Marsh Canada Limited (“Marsh”) be approved at the annual premium cost of $573,931 plus taxes commencing December 15, 2023 and expiring on December 15, 2024; and THAT the Manager of Procurement & Risk and Director of Financial Services/Treasurer be authorized to renew the policy.

RESOLVED THAT the report titled “2024 County Council Meeting Schedule” dated November 28, 2023 from the Manager of Administrative Services/Deputy Clerk be received and filed; and THAT the 2024 County Council Meeting schedule be approved as presented; and THAT notice of the 2024 schedule of County Council Meetings and any special meetings outside of the adopted schedule of regular meetings of Council be made available from the Municipal Office and posted on the County’s website in accordance with Elgin County Council’s Procedural By-Law.

RESOLVED THAT the report titled "Indemnification By-Law" dated November 28, 2023 from the Director of Legal Services be received and filed; and THAT the Director of Legal Services be directed to provide more information to County Council at the January 09, 2024 meeting.

RESOLVED THAT the closed meeting minutes of the meeting held on November 14, 2023 be adopted.

RESOLVED THAT the confidential report from the Director of Human Resources be received for information.

RESOLVED THAT the confidential report from the Director of Financial Services/Treasurer be received for information.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-43 be now read a first and second time.

RESOLVED THAT By-Law No. 23-45 be now read a first, second, and third time and finally passed.