Regular Council Meeting

RESOLVED THAT the minutes of the meetings held on December 5, 2023 and December 6, 2023 be adopted.

RESOLVED THAT we do now move into Committee of the Whole.

Giguère RESOLVED THAT County Council approve the Council Committee and Local Board Appointments for 2024 as recommended by Warden Ketchabaw; and THAT Schedule F of By-Law 23-01 be repealed and replaced with Appendix 1 as attached to the January 9, 2024 report titled “2024 Council Committee Appointments”.

RESOLVED THAT the report titled “PS 24-1 County Official Plan Review; Final Draft of Official Plan” dated January 9, 2024 from the Acting Manager of Planning be received and filed; and THAT Council receives and files the “Update to Hemson Growth Forecasts and Land Needs Analysis Report” dated November 17, 2023 for information; and THAT Council endorses the Final Draft Elgin County Official Plan dated January 9, 2024 set out as Attachment 1 to this Report to Council; and THAT Council direct staff to schedule the statutory public open house and public meeting for the Final Draft Official Plan, to be hosted virtually with a hybrid option made available to the public.

Jones RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to the Draft Plan of Subdivision by Callon Dietz on behalf of Farhi Holdings Corporation and dated December 7, 2023; and THAT staff be directed to provide notice of this decision subject to the conditions of final approval in accordance with the requirements of the Planning Act .

RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision by CJDL Consulting Engineers on behalf of Mr. Allan Rickwood and dated August 23, 2023; and THAT staff be directed to provide notice of this decision subject to the conditions of final approval attached to this report in accordance with the requirements of the Planning Act, including the following modification to condition 10, which shall now read: That the owner shall provide the necessary easements as may be required for access to lots 8 and 9 to be conveyed in a form satisfactory to the Municipality.

Giguère RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 35 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled “Homes – Amendment of Multi-Sector Service Accountability Agreement – MSAA” dated January 9, 2024 from the Director of Homes and Seniors Services be received and filed; and THAT Council authorize staff to sign the CCA s. 22 Notice and Amendment of – Multi-Sector Service Accountability Agreement (“Amendment Letter”).

RESOLVED THAT the report titled “Homes – Meals on Wheels Agreement – Elgin and WECHC” dated January 9, 2024 from the Director of Homes and Seniors Services be received and filed; and THAT Council authorize the Warden and Chief Administrative Officer to execute the agreement between Elgin and West Elgin Community Health Centre (WECHC) for the time period of January 5, 2024 to September 30, 2025.

RESOLVED THAT County Council approve a non-union economic adjustment of 3% effective the first full pay period of 2024; and THAT the necessary by-law be prepared.

Jones RESOLVED THAT the residential property known as 8776 Centennial Road be declared surplus to the needs of the County of Elgin; and THAT the proceeds from the sale of 8776 Centennial Road be allocated towards the Elm Street / Centennial Road Roundabout project (60901917); and THAT staff be directed to proceed as outlined in this report.

RESOLVED THAT the report titled "LS 24-2 - Indemnification By-Law" dated January 9, 2024 from the Director of Legal Services be received and filed; and THAT Council pass By-Law 23-43, the Indemnification By-Law.

RESOLVED THAT we do now proceed into Closed Meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - December 6, 2023 Closed Meeting Item #2 - Potential Disposition of Land (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Closed Meeting Item #3 - Boundary Adjustment Matter (verbal) (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

RESOLVED THAT we do now rise and report.

Jones RESOLVED THAT the Closed Meeting Minutes from the December 6, 2023 meeting of County Council be adopted.

RESOLVED THAT staff proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

Giguère RESOLVED THAT By-Law No. 23-43 be now read a third time and finally passed.

RESOLVED THAT By-Law No. 24-01 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 24-02 be now read a first, second, and third time and finally passed.

RESOLVED THAT the report titled “Warden’s Activity Report (December 2023)” dated January 9, 2024 from Warden Ketchabaw be received and filed.

RESOLVED THAT County Council approve the Council Committee and Local Board Appointments for 2024 as recommended by Warden Ketchabaw; and THAT Schedule F of By-Law 23-01 be repealed and replaced with Appendix 1 as attached to the January 9, 2024 report titled “2024 Council Committee Appointments”.

RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to the Draft Plan of Subdivision by Callon Dietz on behalf of Farhi Holdings Corporation and dated December 7, 2023; and THAT staff be directed to provide notice of this decision subject to the conditions of final approval in accordance with the requirements of the Planning Act.

RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 35 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act. Motion

RESOLVED THAT the contract for a Budget Software Solution be awarded to Questica Inc. for a five-year term; and THAT staff be authorized to extend the contract for an additional two, two- year terms for a potential nine (9) year contract in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance and mutual agreement between both parties during the initial five-year contract term; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract.

RESOLVED THAT the residential property known as 8776 Centennial Road be declared surplus to the needs of the County of Elgin; and THAT the proceeds from the sale of 8776 Centennial Road be allocated towards the Elm Street / Centennial Road Roundabout project (60901917); and THAT staff be directed to proceed as outlined in this report.

RESOLVED THAT the report titled "LS 24-1, Delegation of Authority By- Law" dated January 9, 2024 from the Director of Legal Services be received and filed; and THAT Council pass By-Law No. 23-44, the Delegation of Authority By- Law.

RESOLVED THAT Correspondence Items 7.2.1 - 7.2.8 be received and filed.

RESOLVED THAT the Closed Meeting Minutes from the December 6, 2023 meeting of County Council be adopted.

RESOLVED THAT By-Law No. 23-43 be now read a third time and finally passed.

RESOLVED THAT By-Law No. 23-44 be now read a third time and finally passed.

RESOLVED THAT By-Law No. 24-01 be now read a first, second, and third time and finally passed. Motion

RESOLVED THAT we do now adjourn at 12:41 p.m. to meet again on January 30, 2024 at 9:00 a.m.