Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on October 22, 2024 and the minutes of the Special Meeting of Council held on November 5, 2024 be adopted.

Jones RESOLVED THAT the presentation from the Elgin County Fire Chiefs be received and filed; and THAT the County of Elgin coordinate the development of a working group with the Fire Chiefs, local municipal representatives and County staff to gather information and report back to Council with recommendations.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled “Warden’s Activity Report (October 2024) from Warden Ketchabaw dated November 12, 2024 be received and filed.

RESOLVED THAT the report titled “Joint Accessibility Advisory Committee (JAAC) - Committee Appointment” from Councillor Noble dated November 12, 2024 be received and filed; and THAT Carleen Green be appointed to the Elgin/Central Elgin Joint Accessibility Advisory Committee for the remainder of the 2023-2026 term, subject to the approval of the Council of the Municipality of Central Elgin.

Jones RESOLVED THAT the report titled “Work Order Software – Feasibility Study” from the Director of Engineering Services dated November 12, 2024 be received and filed; and THAT a project be included within the 2025 budget deliberations to complete a County-wide works order software solution feasibility and implementation study, estimated to be valued at $30,000.

RESOLVED THAT Facca Incorporated be selected to complete the Mapleton Bridge Rehabilitation, Tender No. 2024-T34 at a total price of $828,000, inclusive of a $75,000 contingency allowance and exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer/Clerk be directed and authorized to sign the contract.

RESOLVED THAT the report titled “2025 County Council Meeting Schedule” from the Manager of Administrative Services/Deputy Clerk dated November 12, 2024 be received and filed; and THAT the 2025 County Council Meeting schedule be approved as presented; and THAT notice of the 2025 schedule of County Council Meetings and any special meetings outside of the adopted schedule of regular meetings of Council be made available from the Municipal Office and posted on the County’s website in accordance with Elgin County Council’s Procedural By-Law.

RESOLVED THAT the report titled “Rural Ontario Municipal Association (ROMA) Delegation Requests” from the Manager of Administrative Services/Deputy Clerk dated November 12, 2024, be received and filed; and THAT staff prepare draft delegation materials for delegations with the Ministry of Health regarding public health units, the Ministry of the Environment regarding sensor overrides on diesel frontline service vehicles, and with the Ministry of Transportation and Ministry of Municipal Affairs and Housing regarding the development of the former psych lands in Central Elgin and other developments in the region; and THAT staff bring these drafts to Council for consideration on November 26, 2024.

RESOLVED THAT Correspondence Items #7.2.1 - 7.2.4 be received and filed.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - October 22, 2024 Closed Meeting Item #2 - Whites Station Lease (c) a proposed or pending acquisition or disposition of land by the municipality or local board.

Jones RESOLVED THAT the October 22, 2024 Closed Meeting Minutes be adopted.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

Jones RESOLVED THAT By-Law No. 24-39 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 11:35 a.m. to meet again on November 26, 2024 at 9:00 a.m.

RESOLVED THAT the presentation from the Elgin County Fire Chiefs be received and filed; and THAT the County of Elgin coordinate the development of a working group with the Fire Chiefs, local municipal representatives and County staff to gather information and report back to Council with recommendations.

RESOLVED THAT the report titled “Work Order Software – Feasibility Study” from the Director of Engineering Services dated November 12, 2024 be received and filed; and THAT a project be included within the 2025 budget deliberations to complete a County-wide works order software solution feasibility and implementation study, estimated to be valued at $30,000.

RESOLVED THAT the report titled “Updates to Warden’s Election Procedures” from the Manager of Administrative Services/Deputy Clerk dated November 12, 2024, be received and filed; and THAT staff incorporate County Council direction regarding the proposed changes to the procedures for the Inaugural Meeting and Annual Election of the Warden into a draft by-law for consideration at the November 26, 2024 meeting; and THAT this report act as Notice of the intent to repeal By-Law 21-42 and adopt an amendment to By-Law 19-41 that governs the Inaugural Meeting and Annual Election of the Warden at the November 26, 2024 Regular Meeting of Council.

RESOLVED THAT we do now rise and report. Motion

RESOLVED THAT the October 22, 2024 Closed Meeting Minutes be adopted.

RESOLVED THAT staff retain a certified property appraiser to complete a fair market value report for #42343 Fruit Ridge Line for potential sale and report back to Council with its findings.

RESOLVED THAT By-Law No. 24-39 be now read a first, second, and third time and finally passed.