Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (20 motions)
20 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
RESOLVED THAT the minutes of the meeting held on July 23, 2024 be adopted.
Moved by Councillor Leatham, seconded by Councillor Noble
Carried
Jones RESOLVED THAT we do now move into Committee of the Whole.
Moved by Councillor Hentz
Carried
RESOLVED THAT the report titled “Warden’s Activity Report July 2024” from Warden Ketchabaw dated August 13, 2024 be received and filed.
Moved by Councillor Widner, seconded by Councillor Couckuyt
Carried
RESOLVED THAT the report titled "Modernization of Emergency Management & Civil Protection Act Feedback" from the Manager of Emergency Management & Elgin-Middlesex Regional Fire School dated August 13, 2024 be received and filed.
Moved by Councillor Hentz, seconded by Councillor Noble
Carried
RESOLVED THAT the report titled “2024 Business Retention and Expansion Program - Final Report and Action Plan” from the Manager of Economic Development, Tourism & Strategic Initiatives dated August 13, 2024 be received and filed; and THAT Council endorse the "2024 Business Retention and Expansion Program Report and Action Plan."
Moved by Councillor Leatham, seconded by Councillor Couckuyt
Carried
Jones RESOLVED THAT the report titled “Transportation Master Plan – Project Resumption” from the Director of Engineering Services, dated August 13, 2024 be received and filed; and THAT the Scope Change Order proposal from Arcadis Professional Services (Canada) Inc., in the additional amount of $109,641 (plus HST) to the original contract be approved; and THAT a project budget shortfall of $75,000 be approved to be included within the 2025 Capital Budget.
Moved by Councillor Hentz
Carried
RESOLVED THAT Correspondence Item #7.2.1 be received and filed.
Moved by Councillor Noble, seconded by Councillor Sloan
Carried
Giguère RESOLVED THAT we do now rise and report.
Moved by Councillor Sloan
Carried
RESOLVED THAT the July 23, 2024 Closed Meeting Minutes be adopted.
Moved by Councillor Sloan, seconded by Councillor Couckuyt
Carried
RESOLVED THAT the Director of Human Resources proceed as directed.
Moved by Councillor Sloan, seconded by Councillor Widner
Carried
RESOLVED THAT By-Law No. 24-31 be now read a first, second, and third time and finally passed.
Moved by Councillor Sloan, seconded by Councillor Leatham
Carried
RESOLVED THAT we do now adjourn at 11:18 a.m. to meet again on September 10, 2024 at 9:00 a.m.
Moved by Councillor Widner, seconded by Councillor Couckuyt
Carried
RESOLVED THAT we do now move into Committee of the Whole. Motion
Moved by Councillor Hentz, seconded by Deputy Warden Jones
Carried
RESOLVED THAT the report titled “Procurement Activity Report Q2 (April 1, 2024 to June 30, 2024)” from the Manager of Procurement & Risk dated July 30, 2024 be received and filed.
Moved by Deputy Warden Jones, seconded by Councillor Widner
Carried
RESOLVED THAT the report titled “Homes – Terrace Lodge Pool” from the Director of Homes and Seniors Services dated August 13, 2024, be received and filed; and THAT Council authorize staff to sign the one (1) year agreement with the YWCA St. Thomas-Elgin for the use of the Terrace Lodge pool.
Moved by Councillor Giguère, seconded by Councillor Couckuyt
Carried
RESOLVED THAT the report titled “Transportation Master Plan – Project Resumption” from the Director of Engineering Services, dated August 13, 2024 be received and filed; and THAT the Scope Change Order proposal from Arcadis Professional Services (Canada) Inc., in the additional amount of $109,641 (plus HST) to the original contract be approved; and THAT a project budget shortfall of $75,000 be approved to be included within the 2025 Capital Budget.
Moved by Councillor Hentz, seconded by Deputy Warden Jones
Carried
RESOLVED THAT Correspondence Item #7.2.1 be received and filed. Motion
Moved by Councillor Noble, seconded by Councillor Sloan
Carried
RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - July 23, 2024 Closed Meeting Item #2 - Chief Administrative Officer/Clerk Performance Appraisal (b) personal matters about an identifiable individual, including municipal or local board employees; and THAT the Director of Human Resources be appointed as Deputy Clerk for the purposes of Closed Meeting Item #2 - Chief Administrative Officer/Clerk Performance Appraisal.
Moved by Deputy Warden Jones, seconded by Councillor Couckuyt
Carried
RESOLVED THAT we do now rise and report.
Moved by Councillor Sloan, seconded by Councillor Giguère
Carried
RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.
Moved by Deputy Warden Jones, seconded by Councillor Hentz