Committee of the Whole Meeting

Giguère RESOLVED THAT the agenda for the April 22, 2025 Committee of the Whole Meeting be approved as presented.

RESOLVED THAT the report titled “Approval of Fees and Charges 2025” from the Manager of Administrative Services/Deputy Clerk dated April 22, 2025 be received and filed; and THAT the changes to fees and charges identified in “Schedule A” of the aforementioned report be approved and imposed to commence on May 13, 2025; and THAT the corresponding By-Law be considered for approval by Council.

RESOLVED THAT Elgin County Council approve a grant in the amount of $5,727.79 to the Wallacetown Agricultural Society towards their 2025 office building project; and THAT the Chief Administrative Officer/Clerk and the Warden be authorized to execute the Grant and Sponsorship Policy Agreement with the Wallacetown Agricultural Society.

RESOLVED THAT consideration of the Cycle Master Plan (CMP) be

Ketchabaw RESOLVED THAT the County’s Road and Bridge Rationalization Study be received and filed; and THAT staff be directed to develop an implementation action plan and asset transfer protocol to facilitate the transfer of approximately twenty-four kilometres of County road sections to local jurisdictional ownership as identified in the study for approval by County Council at a future meeting in 2025; and THAT staff be directed to begin the planning process for the permanent closure and subsequent removal of the Fulton Line Bridge and the Jamestown Line Bridge; and THAT the following five (5) bridges be removed from the County’s jurisdiction: Edison Drive Bridge – Municipality of Bayham Lings Bridge – Township of Southwold McGinnis Bridge – Municipality of Central Elgin Harkness Bridge – Municipality of Central Elgin Fleming Creek Bridge – Municipality of West Elgin

Ketchabaw RESOLVED THAT Elgin County Council hereby adopts the leasing and space needs analysis as criteria for the consideration of proposals to expand, relocate or construct premises for the Aylmer Library as contained in the report titled "Aylmer Library Expansion - Lease and Space Needs Analysis" from the Director of Community and Cultural Services and Director of Legal Services dated April 22, 2025; and THAT a copy of this report be circulated to the Councils of the Town of Aylmer and the Township of Malahide and the Board of Directors of the East Elgin Community Complex. Yes (7) Warden Jones, Councillor Giguère, Deputy Warden Ketchabaw, Councillor Widner, Councillor Noble, Councillor Hentz, and Councillor Leatham No (2) Councillor Couckuyt, and Councillor Sloan

RESOLVED THAT we do now adjourn at 12:23 p.m. to meet again on May 13, 2025 at 9:00 a.m.

RESOLVED THAT the agenda for the April 22, 2025 Committee of the Whole Meeting be approved as presented.

RESOLVED THAT the minutes of the meeting held on April 8, 2025 be adopted. Motion

RESOLVED THAT the County’s Road and Bridge Rationalization Study be received and filed; and THAT staff be directed to develop an implementation action plan and asset transfer protocol to facilitate the transfer of approximately twenty-four kilometres of County road sections to local jurisdictional ownership as identified in the study for approval by County Council at a future meeting in 2025; and THAT staff be directed to begin the planning process for the permanent closure and subsequent removal of the Fulton Line Bridge and the Jamestown Line Bridge; and THAT the following five (5) bridges be removed from the County’s jurisdiction: 1. Edison Drive Bridge – Municipality of Bayham 2. Lings Bridge – Township of Southwold 3. McGinnis Bridge – Municipality of Central Elgin 4. Harkness Bridge – Municipality of Central Elgin 5. Fleming Creek Bridge – Municipality of West Elgin

RESOLVED THAT Elgin County Council hereby adopts the leasing and space needs analysis as criteria for the consideration of proposals to expand, relocate or construct premises for the Aylmer Library as contained in the report titled "Aylmer Library Expansion - Lease and Space Needs Analysis" from the Director of Community and Cultural Services and Director of Legal Services dated April 22, 2025; and THAT a copy of this report be circulated to the Councils of the Town of Aylmer and the Township of Malahide and the Board of Directors of the East Elgin Community Complex. Yes (7): Warden Jones, Deputy Warden Ketchabaw, Councillor Giguère, Councillor Widner, Councillor Noble, Councillor Hentz, and Councillor Leatham No (2): Councillor Couckuyt, and Councillor Sloan