Regular Council Meeting

Giguère RESOLVED THAT the minutes of the meetings held on January 10, 2023 and January 12, 2023 be adopted. Yes (8) Deputy Warden McPhail, Councillor Jones, Councillor Giguère, Warden Ketchabaw, Councillor Widner, Councillor Couckuyt, Councillor Noble, and Councillor Hentz Absent (1) Councillor Sloan

RESOLVED THAT we do now move into Committee of the Whole Council. Yes (8) Deputy Warden McPhail, Councillor Jones, Councillor Giguère, Warden Ketchabaw, Councillor Widner, Councillor Couckuyt, Councillor Noble, and Councillor Hentz Absent (1) Councillor Sloan

RESOLVED THAT the report titled "Elgin County Standard Contract Documents - Supplemental Specifications" from the General Manager of Engineering, Planning & Enterprise (EPE) / Deputy CAO dated January 4, 2023 be received and filed. Yes (8) Deputy Warden McPhail, Councillor Jones, Councillor Giguère, Warden Ketchabaw, Councillor Widner, Councillor Couckuyt, Councillor Noble, and Councillor Hentz Absent (1) Councillor Sloan

RESOLVED THAT the report titled "Easement - John Street Bridge Culvert" from the General Manager of Engineering, Planning & Enterprise (EPE) / Deputy CAO and the Director of Legal Services dated January 17, 2023 be received and filed; and THAT County Council authorize the Warden and Chief Administrative Officer to execute the Transfer of Easement Agreement substantially in the form attached to the report to Council as Appendix A as well as any Authorization and Direction, and/or other document(s), necessary to give effect to the transfer of the easement from the current owner to the Corporation of the County of Elgin. Yes (8) Deputy Warden McPhail, Councillor Jones, Councillor Giguère, Warden Ketchabaw, Councillor Widner, Councillor Couckuyt, Councillor Noble, and Councillor Hentz Absent (1) Councillor Sloan

RESOLVED THAT the report titled “Amended Land Division Committee By-Law 23-05” from the Chief Administrative Officer, dated January 18, 2023 be received and filed; and THAT By-Law 23-05 being “A By-Law to Prescribe Procedures for Governing the Calling, Place and Proceedings of the Elgin County Land Division Committee” be approved for enactment; and THAT By-Law 18-36 and any previous By-Law inconsistent with By-Law 23-05 be repealed. Yes (8) Deputy Warden McPhail, Councillor Jones, Councillor Giguère, Warden Ketchabaw, Councillor Widner, Councillor Couckuyt, Councillor Noble, and Councillor Hentz Absent (1) Councillor Sloan

RESOLVED THAT the 2023 proposed budget be adjusted as directed by Council and options associated with the roundabout savings be presented to the public for consultation from February 1 to February 14, 2023; and THAT the results of public consultation be presented to Council along with staff recommendations at its meeting on February 28, 2023. Yes (8) Deputy Warden McPhail, Councillor Jones, Councillor Giguère, Warden Ketchabaw, Councillor Widner, Councillor Couckuyt, Councillor Noble, and Councillor Hentz Absent (1) Councillor Sloan

RESOLVED THAT the correspondence from Linda de Dreu be received and filed and that staff be directed to follow-up. Yes (8) Deputy Warden McPhail, Councillor Jones, Councillor Giguère, Warden Ketchabaw, Councillor Widner, Councillor Couckuyt, Councillor Noble, and Councillor Hentz Absent (1) Councillor Sloan

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #9.1 - Financial Services - Contract Negotiations (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT we do now rise and report.

RESOLVED THAT the Solicitor-Client privileged advice be received for information; and THAT County Council instructs legal counsel to proceed as directed.

RESOLVED THAT the advice received from the Director of Legal Services regarding the litigation matter be received for information.

RESOLVED THAT staff proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

Giguère RESOLVED THAT By-Law No. 23-05 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 23-06 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 1:35 p.m. to meet again on February 14, 2023 at 9:00 a.m.