Regular Council Meeting

RESOLVED THAT the minutes of the meetings held on December 6 and 7, 2022 be adopted.

RESOLVED THAT the presentation from the Executive Director of the South Central Ontario Region Economic Development Corporation (SCOR EDC) be received and filed.

RESOLVED THAT County Council approve the Council Committee and Local Board Appointments for 2023 as recommended by Warden Ketchabaw.

RESOLVED THAT the report titled “Tree Commissioner/Weed Inspector Quarterly Report July – September 2022” from the Tree Commissioner/Weed Inspector, dated December 5, 2022 be received and filed for information.

Giguère RESOLVED THAT the report titled "Procurement Activity Report Q3 (July 1, 2022 to September 30, 2022)", dated November 16, 2022 from the Manager of Procurement & Risk be received and filed for information.

RESOLVED THAT the report titled "Annual Council Committee Update: County of Elgin/Central Elgin Joint Accessibility Advisory Committee (JAAC) 2022" dated January 4, 2023 from the Accessibility Coordinator be received and filed; and THAT Elgin County Council approve the recommended amendments to the County of Elgin/Central Elgin Joint Accessibility Advisory Committee Terms of Reference; and further THAT these amendments to the Terms of Reference be made subject to the approval of the Municipality of Central Elgin.

RESOLVED THAT the report titled: “Homes – Administration and Infection Prevention and Control Policy Updates” dated January 3, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve the County of Elgin Homes and Seniors Services Administration, and Infection Prevention and Control Policy Manual updates to ensure alignment with current Ministry of Long-Term Care legislation.

RESOLVED THAT the report titled: “Homes - Maintenance and Program and Therapy Section 6 Policy Updates” dated January 3, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve the County of Elgin Homes and Seniors Services Maintenance and Program and Therapy Section 6 Policy Manual updates to ensure alignment with current Ministry of Long-Term Care legislation.

RESOLVED THAT the Council of the Corporation of the County of Elgin repeals the Official Plan of the Municipality of Central Elgin as adopted by By-law No. 1427 and all subsequent amendments thereto; and THAT the Council of the Corporation of the County of Elgin modifies and approves the Official Plan of the Municipality of Central Elgin as adopted by By-law 2732 as detailed in the attached decision; and THAT staff be directed to provide notice of this decision in accordance with the Planning Act.

RESOLVED THAT L82 Construction Ltd. be selected for the Centennial Road / Elm Line Roundabout Construction Project, Contract No. 2022-T07 at a total price of $1,784,314.94 exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

McPhail RESOLVED THAT the report titled “Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment and Preliminary Design Study Draft Project File” from the General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO, dated January 3, 2023, be received and filed; and further THAT Council endorse the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment and Preliminary Design Study Draft Project File for finalization.

RESOLVED THAT the report titled "Council Strategic Plan and Corporate Action Plan Update" dated January 3, 2023 from the Chief Administrative Officer be received and filed.

RESOLVED THAT the report titled “Alternative Work Arrangement / Banked Time Policy 2.10” from the Chief Administrative Officer, dated January 3, 2023 be received and filed for information; and THAT the Hours of Work / Alternative Work Arrangement Policy 2.10 be replaced with Alternative Work Arrangement / Banked Time Policy 2.10; and further THAT the Alternative Work Arrangement / Banked Time Policy 2.10 be approved for implementation effective January 10, 2023.

RESOLVED THAT the report titled “Committee By-Law 23-01 from the Chief Administrative Officer, dated January 3, 2023 be received and filed; and THAT By-Law 23-01 being “A By-Law to Define the Mandate and Meeting Procedures for Committees Established by the Corporation of the County of Elgin and to Repeal By-Law 19-40 and By-Law 20-20” be approved for enactment as presented.

RESOLVED THAT the within Report to Council, dated January 5, 2023, entitled “Medavie EMS Elgin Ontario Inc. – Approval of Commercial Lease – Elgin County Administration Building (Suite 153)” be received and filed; and THAT Elgin County Council approve a new commercial Lease Agreement between Elgin County and Medavie EMS Elgin Ontario Inc. for Suite 153 at 450 Sunset Drive, St. Thomas, for an initial term commencing retroactively to January 1, 2023 and ending on March 31, 2024 substantially in the form of Appendix “A” to the Report to Council; and THAT Elgin County Council authorize the Warden and Chief Administrative Officer to execute the said Lease Agreement on behalf of the Corporation of the County of Elgin.

RESOLVED THAT the letter from the Elgin Federation of Agriculture be received and filed.

Giguère RESOLVED THAT correspondence items 7.2.1 - 7.2.5. be received and filed.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #9.1 - Budget Considerations In-Camera Item #9.1.1 - Contract Negotiations (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT we do now rise and report.

RESOLVED THAT staff proceed as directed.

RESOLVED THAT In-Camera Item #9.2 - Litigation Matters be

Giguère RESOLVED THAT the Warden proceed as directed and send a letter of support to the federal government regarding the Federal Cannabis Act review.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-02 be now read a first, second and third time and finally passed.

RESOLVED THAT we do now adjourn at 4:25 p.m. to meet again on January 12 at 2:00 p.m. for a special meeting.

RESOLVED THAT we do now move into Committee of the Whole Council.

RESOLVED THAT the report titled “Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment and Preliminary Design Study Draft Project File” from the General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO, dated January 3, 2023, be received and filed; and further THAT Council endorse the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment and Preliminary Design Study Draft Project File for finalization.

RESOLVED THAT the within Report to Council, dated January 5, 2023, entitled “Medavie EMS Elgin Ontario Inc. – Community Paramedicine Agreement” be received and filed; and THAT Elgin County Council approve a new Community Paramedicine Agreement (“Agreement”) between Elgin County and Medavie EMS Elgin Ontario Inc. substantially in the form attached to the report as Appendix “A”; and THAT Elgin County Council authorize the Warden and Chief Administrative Officer to execute the said Agreement on behalf of the Corporation of the County of Elgin.

RESOLVED THAT the letter from the Town of Aylmer regarding a request for review of lower-tier representation on County Council be received for information; and further THAT staff be directed to provide a follow-up report regarding composition of County Council and changes thereto at one of County Council's meetings in February.

RESOLVED THAT correspondence items 7.2.1 - 7.2.5. be received and filed.

RESOLVED THAT the Warden proceed as directed and send a letter of support to the federal government regarding the Federal Cannabis Act review.

RESOLVED THAT Council feedback regarding the draft budget and departmental priorities be received as staff direction to amend the draft budget for presentation at a future meeting.

RESOLVED THAT By-Law No. 23-01 be now read a first, second, and third time and finally passed.