Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on November 12, 2024 be adopted.

RESOLVED THAT the report titled “Tree Commissioner/Weed Inspector Quarterly Report January – March 2024 and Quarterly Report April – June 2024” from the Tree Commissioner/Weed Inspector dated November 26, 2024 be received and filed.

Jones RESOLVED THAT the General Insurance and Risk Management Services Program proposed by Marsh Canada Limited (“Marsh”) be approved at the annual premium cost of $618,652 plus taxes commencing December 15, 2024 and expiring on December 15, 2025; and, THAT the Manager of Procurement & Risk and Director of Financial Services/Treasurer be authorized to renew the policy.

RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision by Monteith Brown Planning Consultants on behalf of KLM Holdings dated June 5, 2024; and THAT staff be directed to provide notice of decision subject to the conditions of final approval in accordance with the requirements of the Planning Act .

Giguère RESOLVED THAT the report titled “2025 ROMA Delegation Requests Update” from the Manager of Administrative Services/Deputy Clerk dated November 26, 2024, be received and filed; and THAT Elgin County submit a delegation request to the Ministry of Health regarding health unit budgets, participate in a joint delegation with the Township of Southwold regarding vehicle emissions regulations for public service vehicles, and THAT Elgin County explore other channels to continue the discussion with the Province of Ontario regarding the proposed development of the former psychiatric hospital lands in Central Elgin.

Giguère RESOLVED THAT Council support the request from the Elgin OPP Detachment Board and direct staff to continue to provide administrative support to the Board until March 31, 2025.

Giguère RESOLVED THAT the report titled "Elgin County Corporate Mission, Vision, Values and Strategic Plan" from the Chief Administrative Officer/Clerk dated November 26, 2024 be received and filed; and THAT the Mission as outlined in the report herein be adopted; and THAT the Vision as amended be adopted; and THAT the Corporate Values as outlined in the report herein be adopted; and THAT the Strategic Priorities and accompanying goals as outlined in the report herein be adopted.

RESOLVED THAT Correspondence Items #7.2.1 - 7.2.4 be received and filed.

WHEREAS across the province municipalities serviced by the Ontario Provincial Police (OPP) are experiencing significant increases in the cost of utilizing the province’s police services in 2025 including municipalities across Elgin County; WHEREAS all but one municipality in the County of Elgin have a contract with the OPP for the delivery of police services in Elgin County; WHEREAS as an example, the OPP submitted their 2025 Annual Billing Statement to the Municipality of Central Elgin on October 4, 2024 that identifies a $656,890 or 30% increase in the cost for services. The increase of $656,890 includes $254,269 price adjustment from 2023. The total increase results in a 4.1% budgeted tax levy increase. WHEREAS municipalities were not consulted or provided any advanced notice from the Commissioner regarding the significant cost increase received for OPP services; WHEREAS the unexpected increases cannot be absorbed by municipalities in Elgin County without impacting taxpayers; NOW THEREFORE BE IT RESOLVED THAT the County of Elgin request that the 2025 OPP Annual Billing Statements for local area municipalities be reduced and/or relief be provided by the province for the impacted municipalities; AND THAT a copy of the resolution be provided to the Honourable Michael Kerzner, Solicitor General, the Honourable Rob Flack, MPP Elgin-Middlesex-London, local area Elgin County municipalities and the Association of Municipalities of Ontario.

RESOLVED THAT we do now rise and report.

RESOLVED THAT the confidential report from the Director of Human Resources be received for information.

Jones RESOLVED THAT By-Law No. 24-41 be now read a first, second, and third time and finally passed.

Jones RESOLVED THAT we do now adjourn at 2:25 p.m. to meet again on December 10, 2024 at 7:00 p.m.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the General Insurance and Risk Management Services Program proposed by Marsh Canada Limited (“Marsh”) be approved at the annual premium cost of $618,652 plus taxes commencing December 15, 2024 and expiring on December 15, 2025; and, THAT the Manager of Procurement & Risk and Director of Financial Services/Treasurer be authorized to renew the policy.

RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 38 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide Notice of this Decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled "County Planning Application Fees Amendment" from the Director of Planning and Development dated November 26, 2024 be received and filed; and THAT the Council of the Corporation of the County of Elgin approves the increase in planning fees listed in attachment #1; and THAT an amendment to the Fees and Charges By-Law (By-Law No 24- 26) be brought forward for Council's consideration at a future meeting.

RESOLVED THAT the report titled “2025 ROMA Delegation Requests Update” from the Manager of Administrative Services/Deputy Clerk dated November 26, 2024, be received and filed; and THAT Elgin County submit a delegation request to the Ministry of Health regarding health unit budgets, participate in a joint delegation with the Township of Southwold regarding vehicle emissions regulations for public service vehicles, and THAT Elgin County explore other channels to continue the discussion with the Province of Ontario regarding the proposed development of the former psychiatric hospital lands in Central Elgin.

RESOLVED THAT Council support the request from the Elgin OPP Detachment Board and direct staff to continue to provide administrative support to the Board until March 31, 2025.

RESOLVED THAT the report titled "Elgin County Corporate Mission, Vision, Values and Strategic Plan" from the Chief Administrative Officer/Clerk dated November 26, 2024 be received and filed; and THAT the Mission as outlined in the report herein be adopted; and THAT the Vision as amended be adopted; and THAT the Corporate Values as outlined in the report herein be adopted; and THAT the Strategic Priorities and accompanying goals as outlined in the report herein be adopted.

RESOLVED THAT Correspondence Items #7.2.1 - 7.2.4 be received and filed. Motion

RESOLVED THAT the Corporation of the County of Elgin support the resolution from the City of Toronto expressing opposition to proposed amendments to Part XII of the Highway Traffic Act contained in Bill 212.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - November 12, 2024 Closed Meeting Item #2 - Labour Relations Matter (d) labour relations or employee negotiations Closed Meeting Item #3 - Chief Administrative Officer/Clerk Performance Review (b) personal matters about an identifiable individual, including municipal or local board employees Closed Meeting Item #4 - Personnel Matter (b) personal matters about an identifiable individual, including municipal or local board employees

RESOLVED THAT the closed meeting minutes from the meeting held on November 12, 2024 be adopted.

RESOLVED THAT the Warden and Director of Human Resources proceed as directed.

RESOLVED THAT the Chief Administrative Officer/Clerk proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 24-41 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 2:25 p.m. to meet again on December 10, 2024 at 7:00 p.m.