Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (20 motions)
20 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
RESOLVED THAT the presentation titled "Thames Valley District School Board Education Development Charges" from the Thames Valley District School Board Manager of Planning be received and filed.
Moved by Councillor Couckuyt, seconded by Councillor Noble
Carried
RESOLVED THAT the presentation titled "A Public Health Unit for the Future" from Southwestern Public Health be received and filed.
Moved by Councillor Sloan, seconded by Councillor Couckuyt
Carried
Jones RESOLVED THAT we do now move into Committee of the Whole.
Moved by Councillor Hentz
Carried
RESOLVED THAT the report titled "Ride the Whistlestop Trail Community Event on May 27, 2023" dated April 25, 2023 from the Manager of Museum and Archives be received and filed.
Moved by Councillor Sloan, seconded by Councillor Noble
Carried
Jones RESOLVED THAT the report titled "Access to Information and Privacy Policy Adoption" dated April 17, 2023 from the Director of Community and Cultural Services be received and filed; and THAT the Access to Information and Privacy Policy attached to the staff report as Appendix A be hereby adopted.
Moved by Councillor Hentz
Carried
RESOLVED THAT Hornblower Earthboring Inc. be selected to complete Culvert Rehabilitations on various roads, Tender No. 2023-T11 at a total price of $1,115,300.00 inclusive of a $50,000 contingency allowance and exclusive of H.S.T.; and THAT Weathertech Restoration Services Inc. be selected to complete Bridge and Culvert repairs on seventeen (17) structures, Tender No. 2023-T12 at a total price of $1,604,951.50 inclusive of a $250,000 contingency allowance and exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contracts.
Moved by Councillor Leatham, seconded by Councillor Hentz
Carried
RESOLVED THAT Guild Electric Limited be selected to complete the installation of Wavetronix Radar Intersection Detection Systems and Universal Power Supply Systems at seven (7) traffic signal controlled intersections in accordance with Section 4.7c(iii) of the County's Procurement Policy; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.
Moved by Councillor Couckuyt, seconded by Councillor Widner
Carried
RESOLVED THAT the report titled "No Stopping Zone - Belmont Road" dated April 11, 2023 from the General Manager of Engineering, Planning, & Enterprise/Deputy CAO be received and filed; and THAT Schedule 'B' of By-Law No. 20-05 be amended to include the following: 21.25 County Road 74, section A, from 50 metres south of the south property line of Borden Avenue to 130 metres south of Borden Avenue on both the west and east sides of County Road 74.
Moved by Councillor Noble, seconded by Councillor Widner
Carried
RESOLVED THAT the Council of the Corporation of the County of Elgin approve Official Plan Amendment No.1 to the Official Plan of the Municipality of Central Elgin, File No. CE OPA 1-23; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.
Moved by Councillor Noble, seconded by Councillor Sloan
Carried
RESOLVED THAT the report titled "Lease Extension Agreement - Alzheimer Society Southwest Partners/Elgin (County) dated April 19, 2023 be received and filed; and THAT Elgin County Council approve and authorize the Warden and Chief Administrative Officer to execute a Lease Extension Agreement between Elgin (County) and Alzheimer Society Southwest, effective May 1, 2023, and for the one (1) year term commencing May 1, 2023 and ending April 30, 2024.
Moved by Councillor Leatham, seconded by Councillor Noble
Carried
RESOLVED THAT staff be directed to provide a follow-up report addressing requests from the Municipality of West Elgin regarding signage needs, signage locations, and the establishment of a community safety zone in the area surrounding Aldborough Public School in the village of Rodney.
Moved by Councillor Leatham, seconded by Councillor Hentz
Carried
RESOLVED THAT the correspondence from the Western Ontario Wardens Caucus be received and filed.
Moved by Councillor Noble, seconded by Councillor Couckuyt
Carried
RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1: Labour Relations Matter - Collective Bargaining (d) labour relations or employee negotiations. Closed Meeting Item #2: Elgin/Xplore Inc. Telecommunications Agreement Negotiations (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
Moved by Councillor Sloan, seconded by Councillor Noble
Carried
Giguère RESOLVED THAT we do now rise and report.
Moved by Councillor Sloan
Carried
Jones RESOLVED THAT staff proceed as directed.
Moved by Councillor Sloan
Carried
RESOLVED THAT the Director of Legal Services proceed as directed.
Moved by Councillor Sloan, seconded by Councillor Noble
Carried
Jones RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.
Moved by Councillor Sloan
Carried
RESOLVED THAT By-Law No. 23-18 be now read a first, second, and third time and finally passed.
Moved by Councillor Sloan, seconded by Councillor Noble
Carried
RESOLVED THAT By-Law No. 23-19 be now read a first, second, and third time and finally passed.
Moved by Councillor Sloan, seconded by Councillor Leatham
Carried
RESOLVED THAT we do now adjourn at 10:57 a.m. to meet again on May 9, 2023 at 9:00 a.m.
Moved by Councillor Widner, seconded by Councillor Noble