Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on November 26, 2024 be adopted.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled “Warden’s Activity Report (November/December 2024)" from the 2023/2024 Warden Ed Ketchabaw dated December 12, 2024 be received and filed.

RESOLVED THAT the report titled “Elgin County Land Division 2024 Annual Report” from the Elgin County Land Division Committee Chairman and the Secretary-Treasurer dated December 12, 2024 be received and filed.

RESOLVED THAT the report titled “Joint Accessibility Advisory Committee 2024 Annual Report” from the Committee Chair dated December 12, 2024 be received and filed.

RESOLVED THAT the report titled “Human Resources Committee 2024 Annual Report” from the Committee Chair dated December 12, 2024 be received and filed.

RESOLVED THAT the report titled “Rural Initiatives and Planning Advisory Committee Annual Report” from the Committee Chair dated December 12, 2024 be received and filed.

Giguère RESOLVED THAT the report titled “Terrace Lodge Redevelopment Steering Committee 2024 Annual Report” from the Committee Chair dated December 12, 2024 be received and filed.

Giguère RESOLVED THAT the Elgin County Museum Advisory Committee be hereby dissolved subject to the terms and conditions outlined in the December 12, 2024 report titled "Dissolution of Elgin County Museum Advisory Committee"; and THAT By-Law No. 21-38 “Being a By-Law to Provide for the Operation of the Elgin County Museum” and By-Law 23-01 “To Define The Mandate And Meeting Procedures for Committees Established by the Corporation of the County of Elgin” be accordingly amended for the future adoption by Elgin County Council; and THAT the Warden on behalf of Elgin County Council issue letters of appreciation to the volunteer members of the Elgin County Museum Advisory Committee thanking them for their past service.

RESOLVED THAT the report titled “Procurement Activity Report Q3 (July 1, 2024 to September 30, 2024)” from the Manager of Procurement & Risk dated December 12, 2024 be received and filed.

Ketchabaw RESOLVED THAT the contract for Engineering Services associated with the Village of Fingal Reconstruction project, Request for Proposal 2024-P33 be awarded to AECOM Canada Ltd. in the amount of $628,039.00 (excluding HST); and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

Ketchabaw RESOLVED THAT the report titled “Parking By-Law Amendments” from the Director of Engineering Services dated December 12, 2024 be received and filed; and THAT By-Law 20-05, “being a consolidated By-Law for the regulation of traffic including parking on County roads” be amended to incorporate the following restricted parking locations: St. George Street (CR 26) from Wellington Road to Parkins Avenue, being a distance of 1,290m. Fulton Street (CR 41) from Elm Street to Snow Street, being a total distance of 190m.

Giguère RESOLVED THAT the report titled “Proposed Changes to Elgin County Council Meeting Structure” from the Manager of Administrative Services/Deputy Clerk dated December 12, 2024 be received and filed; and THAT County Council provide feedback to staff regarding the proposed Elgin County Council meeting structure; and THAT this feedback be incorporated into a draft Procedural By-Law to be brought forward for Council’s consideration.

Giguère RESOLVED THAT the report titled “LS 24-12 – Planning Services Agreement” from the Director of Legal Services and the Director of Planning and Development dated December 12, 2024 be received and filed; and THAT the Council of the Corporation of the County of Elgin approve the form of agreement for County planning services to be rendered to interested local municipal partners, substantially in the form of the attached Appendix “A” for presentation and negotiation with local municipalities; and THAT planning staff be directed to continue discussions with County local municipal partners in providing planning services; and THAT the Director of Planning and Development be authorized to execute planning service agreement(s) with local municipalities and any related supplemental documents.

Ketchabaw RESOLVED THAT the Council of the Corporation of the County of Elgin repeals the Official Plan of the Municipality of West Elgin as adopted by By-law No. 2008-13 and all subsequent amendments thereto; and THAT the Council of the Corporation of the County of Elgin modifies and approves the Official Plan of the Municipality of West Elgin as adopted by By-law 2023-75 as detailed in the attached decision; and THAT staff be directed to provide notice of this decision in accordance with the Planning Act.

Ketchabaw RESOLVED THAT Council direct the Director of Community and Cultural Services to bring forward a report regarding the Town of Aylmer's request to establish a committee to advance the matter of the Aylmer Library.

RESOLVED THAT Elgin County Council support the resolution from Saugeen Shores regarding intimate partner violence.

RESOLVED THAT Correspondence Items 7.2.1 and 7.2.3 and 7.2.4 be received and filed.

Ketchabaw RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - November 26, 2024 Closed Meeting Item #2 - Approval of Commercial Lease - Ontario Clean Water Agency (c) a proposed or pending acquisition or disposition of land by the municipality or local board.

Giguère RESOLVED THAT we do now rise and report.

RESOLVED THAT the closed meeting minutes from the meeting held on November 26, 2024 be adopted.

RESOLVED THAT the report titled “Approval of Commercial Lease - Ontario Clean Water Agency” from Ryan Terpstra, Manager of Corporate Facilities dated December 12, 2024 be received and filed; and THAT Elgin County Council approve a new commercial one-year term Lease Agreement between Ontario Clean Water Agency (OCWA), and Elgin County in relation to Suites 305 and 370. Lease is commencing November 1, 2024, at an annual rent of $41,202.

RESOLVED THAT By-Law No. 24-42 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 24-43 be now read a first, second, and third time and finally passed.

Ketchabaw RESOLVED THAT By-Law No. 24-44 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 24-46 be now read a first, second, and third time and finally passed.