Regular Council Meeting

Ketchabaw RESOLVED THAT the minutes of the meeting held on March 11, 2025 be adopted.

Ketchabaw RESOLVED THAT the presentation from the Chief Executive Officer of Southwestern Public Health be received and filed.

RESOLVED THAT the presentation from Cynthia Grant regarding the Aylmer Library Relocation be received and filed.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the contract for the Server Infrastructure Refresh project, Request for Proposal 2024-P37 be awarded to CDW Canada Corp. in the amount of $349,985.00 (excluding HST); and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

RESOLVED THAT the report titled “2024 Council and Outside Boards and Remuneration Expenses” from the Director of Financial Services/Treasurer dated March 25, 2025 be received and filed.

Giguère RESOLVED THAT the report titled “Letter to MMAH Re Official Plan Update” from the Director of Planning and Development dated March 25, 2025 be received and filed; and THAT Council endorses the proposed modifications to the adopted Elgin County Official Plan and directs staff to forward said modifications to the Minister of Municipal Affairs and Housing for his consideration when approving the Official Plan.

RESOLVED THAT the report titled “LS 25-1 Administrative Services Agreement – Elgin OPP Detachment Board” from the Director of Legal Services dated March 25, 2025 be received and filed; and THAT the draft Administrative Services Agreement attached as Appendix 1 to the report be approved for presentation to the Elgin OPP Detachment Board Chair and that the Warden and Chief Administrative Officer be authorized to sign the Agreement.

Giguère RESOLVED THAT correspondence items 7.2.1 - 7.2.3 be received and filed.

RESOLVED THAT the verbal update regarding ONA interest arbitration from the Director of Legal Services be received and filed.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes Closed Meeting Item #2 - Human Resources Matter (verbal) (b) personal matters about an identifiable individual, including municipal or local board employees.

Giguère RESOLVED THAT we do now rise and report.

Ketchabaw RESOLVED THAT the closed meeting minutes from the meeting held on March 11, 2025 be adopted.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 25-13 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 25-14 be now read a first, second and third time and finally passed.

RESOLVED THAT we do now adjourn at 11:08 a.m. to meet again on April 8, 2025 at 9:00 a.m.

RESOLVED THAT the minutes of the meeting held on March 11, 2025 be adopted.

RESOLVED THAT the report titled “2024 Council and Outside Boards and Remuneration Expenses” from the Director of Financial Services/Treasurer dated March 25, 2025 be received and filed. Motion

RESOLVED THAT County Council approve the sponsorship funding allocations totalling $46,000 as recommended in the report titled “Elgin County Sponsorship Program 2025 Application Submissions”; and THAT the Elgin County Grant and Sponsorship Policy be amended to indicate that applications under the Sponsorship category be reviewed directly by Council.

RESOLVED THAT the report titled “Letter to MMAH Re Official Plan Update” from the Director of Planning and Development dated March 25, 2025 be received and filed; and THAT Council endorses the proposed modifications to the adopted Elgin County Official Plan and directs staff to forward said modifications to the Minister of Municipal Affairs and Housing for his consideration when approving the Official Plan.

RESOLVED THAT correspondence items 7.2.1 - 7.2.3 be received and filed.

RESOLVED THAT a verbal report regarding Ontario Nurses' Association (ONA) arbitration from the Director of Legal Services be added to the agenda as a matter of urgency.

RESOLVED THAT the verbal update regarding ONA interest arbitration from the Director of Legal Services be received and filed. Motion

RESOLVED THAT we do now rise and report.

RESOLVED THAT the closed meeting minutes from the meeting held on March 11, 2025 be adopted.

RESOLVED THAT the confidential verbal update from the Chief Administrative Officer/Clerk be received and filed.