Regular Council Meeting

RESOLVED THAT the minutes of the January 30, 2024 Regular Meeting of Council and the February 6, 2024 Special Meeting of Council be adopted.

Jones RESOLVED THAT the report titled “Warden’s Activity Report (January 2024)” dated February 13, 2024 from Warden Ketchabaw be received and filed.

RESOLVED THAT the report titled “Elgin County Land Division Activities for 2023” from the Elgin County Land Division Committee Chair and the Secretary-Treasurer, dated February 13, 2024 be received and filed for information.

RESOLVED THAT the report titled "Procurement Activity Report Q4 (October 1, 2023 to December 31, 2023)" dated February 13, 2024 from the Manager of Procurement & Risk be received and filed.

Jones RESOLVED THAT Correspondence Items #7.2.1 and 7.2.2 be received and filed.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - January 30, 2024 Closed Meeting Item #2 - Organizational Update (b) personal matters about an identifiable individual, including municipal or local board employees. Closed Meeting Item #3 - Advice re Potential Litigation (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that subject to solicitor-client privilege, including communications necessary for that purpose.

RESOLVED THAT the Closed Meeting Minutes from the meeting held on January 30, 2024 be adopted.

Jones RESOLVED THAT we do now adjourn at 9:51 a.m. to meet again on February 27, 2024 at 9:00 a.m.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled “Warden’s Activity Report (January 2024)” dated February 13, 2024 from Warden Ketchabaw be received and filed.

RESOLVED THAT the report titled “Annual Council Committee Update – Joint Accessibility Advisory Committee” dated January 30, 2024 from the Director of Human Resources be received and filed. Motion

RESOLVED THAT Contract Cleaning Services for the Administration Building, Heritage Centre and POA Courthouse be awarded to Corporate Mirror Inc. for a two-year term at a total price of $248,583 plus HST; and THAT staff be authorized to extend the cleaning contract for an additional three (3) one-year terms, in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance during the initial two-year contract term; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract.

RESOLVED THAT Correspondence Items #7.2.1 and 7.2.2 be received and filed.

RESOLVED THAT we do now rise and report.

RESOLVED THAT the confidential report from the Director of Community and Cultural Services be received for information.

RESOLVED THAT the confidential report from the Director of Legal Services be received for information; and THAT the Director of Legal Services proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 24-06 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 9:51 a.m. to meet again on February 27, 2024 at 9:00 a.m.