Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on February 28, 2023 be adopted.

RESOLVED THAT the presentation from Brenda Slater, Account Manager and Anne Haines, Regional Manager, of Municipal Property Assessment Corporation (MPAC) be received and filed.

Giguère RESOLVED THAT we do now move into Committee of the Whole Council.

RESOLVED THAT the report titled "Warden's Activity Report February 2023" dated March 2, 2023 from Warden Ketchabaw be received and filed.

RESOLVED THAT the report titled "Procurement Activity Report Q4 (October 1, 2022 to December 31, 2022)" dated March 3, 2023 from the Manager of Procurement & Risk be received and filed for information.

Giguère RESOLVED THAT Elgin County Council hereby authorizes Elgin County Library to proceed with Phase 2 on a path forward for the elimination of Elgin County Library overdue fines as outlined in the fine-free approach received by County Council on September 28, 2021, and that all overdue fines be eliminated effective December 31, 2024, subject to a progress report and impact analysis for Council's consideration in 2024; and THAT the presentation titled "A Path Forward on Library Fines: Phase 1 Progress Report" dated March 14, 2023 from the Manager of Library Services be received and filed for information.

RESOLVED THAT the report titled "2023 Terrace Lodge Redevelopment Fundraising Committee Appointments" dated March 2, 2023 from the Manager of Administrative Services/Deputy Clerk be received and filed; and THAT Elgin County Council appoint the following members to the Terrace Lodge Redevelopment Fundraising Committee for the 2023-2026 term: - Sarah Leitch, Councillor - Township of Malahide - Amarilis Drouillard, Councillor - Municipality of Dutton Dunwich - Jamie Chapman, Councillor - Town of Aylmer - Wendy Carmichael, Community Member - Jim Jenkins, Community Member - Kay Haines, Terrace Lodge Auxiliary Representative

RESOLVED THAT the report titled "Recycled Asphalt Stockpile - White's Station" dated March 6, 2023 from the General Manager of Engineering, Planning, & Enterprise/Deputy CAO be received and filed; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the Access and Use Agreement between the County of Elgin and the Municipality of Central Elgin to access and utilize a portion of land at 42343 Fruit Ridge Line for the purposes of stockpiling recycled asphalt for future use.

RESOLVED THAT Roto-Mill Inc. be selected to complete Cold In-Place Asphalt Recycling on various roads, Tender No. 2023-T01 at a total price of $2,482,881.26 inclusive of a $100,000 contingency allowance and exclusive of H.S.T.; and THAT Brantco Construction be selected to complete Hot Mix Asphalt Paving on various roads, Tender No. 2023-T02 at a total price of $8,285,375.80 inclusive of a $250,000 contingency allowance and exclusive of H.S.T.; and THAT the recommended contract awards be subject to approval of the 2023 Capital Budget; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contracts.

RESOLVED THAT the report titled "Follow Up – Local Municipal Partner Request to Review By-Law EC-1 Parking By-Law" dated March 8, 2023 from the General Manager of Engineering, Planning, & Enterprise/Deputy CAO be received and filed; and THAT staff be directed to send a copy of By-Law 20-05 and Set Fine Orders for Part I and Part II Offences under By-Law 20-05 to Elgin County’s Local Municipal Partners and inquire as to whether a review is still required.

RESOLVED THAT Council maintain the Farm Tax Ratio at 23% for the 2023 Tax year; and THAT Council direct staff to maintain the Grants for the Municipalities of West Elgin and Dutton/Dunwich equal to the taxes owing for the Landfill portions only owing to the County of Elgin; and THAT Council direct staff to prepare the necessary Budget By-Law for approval at the March 28, 2023 meeting of Council.

Giguère RESOLVED THAT the correspondence from Chief Dave Conlon of Vienna Lions be

Giguère RESOLVED THAT Correspondence Items #7.2.1 - 7.2.5 be received and filed.

RESOLVED THAT staff be directed to support West Elgin in their delegation with the Ministry of Labour requesting that the definition of skilled trades be expanded and that staff be directed to submit a request for a delegation to the Minister of Long-Term Care at the Good Roads Conference in April 2023 with respect to Elgin County's eligibility for enhanced Construction Fund Subsidy; and further THAT the Warden and Councillor Noble represent Elgin County at said delegations if they are approved.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #1: Financial Services Contract Negotiations (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations

RESOLVED THAT we do now rise and report.

RESOLVED THAT the report from the Director of Legal Services be received for information.

RESOLVED THAT the Chief Administrative Officer proceed as directed.

RESOLVED THAT staff proceed as directed.

Giguère RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-11 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 10:49 a.m. to meet again on March 28, 2023 at 9:00 a.m.