Regular Council Meeting

RESOLVED THAT the Open and Closed minutes of the meeting held on September 24, 2024 and the minutes of the Special Meeting of Council on October 2, 2024 be adopted.

Jones RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled "Launch of the Next Generation of the County’s Website" from the Digital Services Librarian and Director of Community and Cultural Services dated October 8, 2024 be received and filed.

Jones RESOLVED THAT Cassidy Construction London Ltd. be selected to complete the Calton Line Culvert Replacement, Tender No. 2024-T28 at a total price of $474,779.50, inclusive of a $35,000 contingency allowance and exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer/Clerk be directed and authorized to sign the contract.

Jones RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 37 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide Notice of this Decision in accordance with the requirements of the Planning Act .

RESOLVED THAT the report titled “Population and Employment Projection Update” from the Director of Planning and Development dated October 8, 2024 be received and filed; and THAT County Council approves to proceed with hiring Hemson Consulting Ltd., to update the County’s Population and Employment Projections as a Single Source Procurement as permitted under section 4.7(c) of the County’s Procurement Policy.

RESOLVED THAT the report titled “Integrity Commissioner and Closed Meeting Investigator Services - Extension of Agreement” from the Chief Administrative Officer/Clerk and Manager of Procurement & Risk dated October 8, 2024 be received; and THAT the County of Elgin issue a Request for Proposal for Integrity Commissioner and Closed Meeting Investigator Services for a 2.5 year term to end on May 31, 2027.

RESOLVED THAT the report titled “05-06 (2) Grant and Sponsorship Policy” from the Director of Financial Services/Treasurer dated October 8, 2024 be approved for use during the 2025 budget process.

Jones RESOLVED THAT the report titled “2023 Year End and Financial Statement Review” from the Director of Financial Services/Treasurer dated October 8, 2024 be received and filed; and THAT County Council approve the 2023 Financial Statements as presented in Appendix B and authorize the Warden, the Chief Administrative Officer/Clerk, and the Director of Financial Services/Treasurer to sign for distribution and publication; and THAT the signed 2023 Financial Statements from Appendix B be posted separately and added to the 2023 Annual Report in Appendix A all of which will be published on the County of Elgin's website for public information.

RESOLVED THAT the report titled “Investments – 2023 Annual Report” be

Jones RESOLVED THAT Correspondence Items #7.2.1 - 7.2.2 be received and filed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 24-36 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the contract for Engineering Services associated with the Glen Erie Line Slope Rehabilitation project, Request for Proposal 2024-P24 be awarded to Planmac Engineering Inc. in the amount of $252,151.00 (excluding HST); and THAT the Warden and Chief Administrative Officer/Clerk be directed and authorized to sign the contract.

RESOLVED THAT Cassidy Construction London Ltd. be selected to complete the Calton Line Culvert Replacement, Tender No. 2024-T28 at a total price of $474,779.50, inclusive of a $35,000 contingency allowance and exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer/Clerk be directed and authorized to sign the contract.

RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 37 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide Notice of this Decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled “2024 Quarter 2 Financial Review – Follow up” from the Director of Financial Services/Treasurer dated October 8, 2024 be received and filed.

RESOLVED THAT the report titled “2023 Year End and Financial Statement Review” from the Director of Financial Services/Treasurer dated October 8, 2024 be received and filed; and THAT County Council approve the 2023 Financial Statements as presented in Appendix B and authorize the Warden, the Chief Administrative Officer/Clerk, and the Director of Financial Services/Treasurer to sign for distribution and publication; and THAT the signed 2023 Financial Statements from Appendix B be posted separately and added to the 2023 Annual Report in Appendix A all of which will be published on the County of Elgin's website for public information.

RESOLVED THAT Correspondence Items #7.2.1 - 7.2.2 be received and filed.