Regular Council Meeting

Jones RESOLVED THAT the minutes of the meeting held on October 24, 2023 be adopted.

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled “Warden’s Activity Report October 2023” dated November 14, 2023 from Warden Ketchabaw be received and filed.

RESOLVED THAT the report titled “Updates to the Accessibility Policy, Emergency Response Policy, and Accommodations Policy” dated November 14, 2023 from the Accessibility Coordinator be received, filed and approved.

RESOLVED THAT the Council of the Corporation of the County of Elgin approve Official Plan Amendment No. 34 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT DFT Exteriors Inc., be selected for the Terrace Lodge Veneer Replacement Project, Contract No. 2023-Q38 at a total price of $95,275.00 exclusive of H.S.T.; and THAT the remaining budget from the Terrace Lodge Elevator Upgrades and Mechanical Equipment Replacement Projects with a remaining balance of $19,647.00 be reallocated to fund the projected deficit as detailed in the report; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

RESOLVED THAT Ontario Clean Water Agency (OCWA) be selected as the operator for the Elgin Manor Wastewater Treatment Plant for a period of five (5) years beginning January 1, 2024 and ending on December 31, 2028 at a total contract price of $553,680 plus HST; and THAT Staff be authorized to extend the contract with Ontario Clean Water Agency for up to an additional two (2), two (2) year terms upon mutual agreement between both parties and satisfactory performance as determined by the County; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract.

Jones RESOLVED THAT the report titled "Emergency Road Slope Repair - Talbot Line - New Glasgow" dated November 14, 2023 from the Director of Engineering Services be received and filed; and THAT project costs that exceed the “Talbot Line Slope Repair (62002109)” budget be allocated from the “Road 4 Resurfacing (60042332)” project.

RESOLVED THAT Correspondence Items #7.2.1 - 7.2.5 be received and filed; and THAT staff be directed to work with the Municipality of Bayham to investigate options to address signage concerns on Plank Road at Chute Line in Northern Vienna Bridge and report the findings at a future meeting of County Council; and THAT Elgin County Council support the resolution from the Council of the Corporation of the City of Cambridge regarding support of Bill 21, Fixing Long-Term Care Amendment Act; and THAT a copy of this resolution be sent to the Premier of Ontario, Member of Parliament Karen Vecchio and all Ontario municipalities.

Jones RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - October 24, 2023 Closed Meeting Minutes Closed Meeting Item #2 - OLT 23-770 (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

RESOLVED THAT we do now rise and report.

Jones RESOLVED THAT the October 24, 2023 Closed Meeting Minutes be adopted as amended.

Giguère RESOLVED THAT staff proceed as directed.

Jones RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-42 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 10:27 a.m. to meet again on November 28, 2023 at 9:00 a.m.

RESOLVED THAT the minutes of the meeting held on October 24, 2023 be adopted.

RESOLVED THAT the presentation from SCOR EDC be received and filed; and THAT the Elgin County Budget Committee be directed to consider the $30,000 SCOR membership fee as part of the 2024 Budget deliberations.

RESOLVED THAT the Council of the Corporation of the County of Elgin approve Official Plan Amendment No. 23 to the Official Plan of the Township of Malahide, File No. MA OPA 3-23; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

RESOLVED THAT the report titled "Emergency Road Slope Repair - Talbot Line - New Glasgow" dated November 14, 2023 from the Director of Engineering Services be received and filed; and THAT project costs that exceed the “Talbot Line Slope Repair (62002109)” budget be allocated from the “Road 4 Resurfacing (60042332)” project.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - October 24, 2023 Closed Meeting Minutes Closed Meeting Item #2 - OLT 23-770 (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

RESOLVED THAT the October 24, 2023 Closed Meeting Minutes be adopted as amended.

RESOLVED THAT staff proceed as directed. Motion

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.