Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on March 14, 2023 be adopted.

RESOLVED THAT the presentation titled "A Public Health Unit for the Future" from Southwestern Public Health be

RESOLVED THAT we do now move into Committee of the Whole.

RESOLVED THAT the report titled "Tree Commissioner/Weed Inspector Quarterly Report October - December 2022" dated March 23, 2023 from the Tree Commissioner/Weed Inspector be received and filed.

RESOLVED THAT the report titled "Tree Commissioner/Weed Inspector Year End Report 2022" dated March 23, 2023 from the Tree Commissioner/Weed Inspector be received and filed.

RESOLVED THAT the contract for the supply and delivery of two (2) Emergency Response Vehicles (ERV) be awarded to Rowland Emergency Vehicle Products Inc.; and THAT the additional funding required be utilized as detailed in the staff report; and THAT the Manager of Procurement & Risk be authorized to issue a purchase order for the purchase; and THAT the existing Emergency Response Vehicles be declared surplus and disposed of via the Asset Disposal Policy once the new ERVs are placed into service.

RESOLVED THAT the report titled "Homes - Long-Term Care Homes Quality Improvement Plan (QIP) - 2023-2024 Submission to Health Quality Ontario" dated March 20, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve submission of the three (3) Quality Improvement Plans (QIPs) to Health Quality Ontario.

RESOLVED THAT the report titled "Homes - Administration, Housekeeping & Laundry, Infection Prevention and Control, Maintenance and Nursing Policy Updates" dated March 20, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve the County of Elgin Homes and Seniors Services Administration, Housekeeping & Laundry, Infection Prevention and Control, Maintenance and Nursing Policy Manual updates to ensure alignment with current Ministry of Long-Term Care legislation.

Giguère RESOLVED THAT the presentation titled "2022 Library Performance" dated March 28, 2023 from the Manager of Library Services be received and filed; and THAT a copy of this presentation be submitted to local municipal partners in the County of Elgin.

RESOLVED THAT the report titled "Library, Museum and Archives 2023 Service Update" dated March 21, 2023 from the Director of Community and Cultural Services be received and filed.

RESOLVED THAT the report titled "Elgincentives 2022 Year End Review" dated March 22, 2023 from the Manager of Economic Development, Tourism & Strategic Initiatives be received and filed.

RESOLVED THAT the report titled "County Council Composition" dated March 28, 2023 from the Solicitor be received and filed.

RESOLVED THAT the 2023 Budget By-Law 23-12 be adopted by Council in order to finalize the 2023 budget process.

Giguère RESOLVED THAT the report titled "Farm Tax Ratio Comparison" dated March 22, 2023 from the Director of Financial Services/Treasurer be received and filed.

RESOLVED THAT Council grant draft plan approval to the Draft Plan of Subdivision proposed by CJDL Engineering Ltd. File No. 34T-BA2201; and THAT staff be directed to provide notice of this decision subject to the conditions for final approval in accordance with the Planning Act.

RESOLVED THAT the report titled "Parking By-Law Amendment - Bridge Street" dated March 22, 2023 from the General Manager of Engineering, Planning & Enterprise/Deputy CAO be received and filed; and THAT By-Law 20-05, "being a consolidated By-Law for the regulation of traffic including parking on County roads" be amended to establish three (3) hour limited parking where parking is permitted between 10am and 5pm on Friday, Saturday, Sunday, and Monday, and within the following road section: - Bridge Street (CR 4), from the west property limits of Carlow Road to the east limits of Colborne Street, being a distance of 290 metres.

RESOLVED THAT Lancoa Contracting Inc. be selected to complete the Phillmore Bridge Deck Replacement project, Tender No. 2023-T03 at a total price of $1,991,709.10 inclusive of a $150,000 contingency allowance and exclusive of H.S.T.; and THAT the recommended contract award be subject to approval of the 2023 Capital Budget; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

RESOLVED THAT Stonehouse Mechanical Ltd. be selected for the Elgin Manor Boiler Replacement Project, Contract No. 2023-Q07 at a total price of $91,000.00 exclusive of H.S.T.; and THAT unspent available funds in the amount of $40,000.00 from the ongoing 2022 Elgin Manor HVAC Replacement Project (No. 45012150) be reallocated to fund the projected project deficit; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

Giguère RESOLVED THAT Cimco Refrigeration, a Division of Toromont Industries Ltd., be selected for the Terrace Lodge Air Handling Unit/Condenser Replacement Project, Contract No. 2022-T54 at a total price of $184,000.00 exclusive of H.S.T.; and THAT the Terrace Lodge Concrete Flat Work and Electrical Component Replacement Projects identified in the 2023 Budget for a total budget value of $101,700.00 be reallocated to fund the projected funding deficit as detailed in the staff report; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

RESOLVED THAT the report titled "Environmental Initiatives" dated March 18, 2023 from the Chief Administrative Officer be received and filed.

RESOLVED THAT the report titled "Managed Information Technology Services ("ITS") Agreement - Stronghold Services Corporation" dated March 22, 2023 from the Chief Administrative Officer be received and filed; THAT Elgin County Council approve a single-source Managed ITS Agreement between the Corporation of the County of Elgin ("Elgin") and Stronghold Services Corporation for a term of three (3) years, in the estimated amount of $719,940.00 per year; and THAT Elgin County Council authorize the Warden and Chief Administrative Officer to execute a Managed ITS Agreement with Stronghold Services Corporation on behalf of the Corporation of the County of Elgin, provided that the said agreement is satisfactory to the Chief Administrative Officer and Director of Legal Services.

RESOLVED THAT the media release from the Western Ontario Wardens Caucus be received and filed.

RESOLVED THAT Councillor Jones be appointed as Deputy Warden for the remainder of 2023.

Giguère RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Session Item #1: Organizational Update (verbal) (b) personal matters about an identifiable individual, including municipal or local board employees.

RESOLVED THAT we do now rise and report.

Giguère RESOLVED THAT the report from the Chief Administrative Officer be received for information.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-12 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 23-13 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 23-14 be now read a first, second, and third time and finally passed.

RESOLVED THAT By-Law No. 23-15 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 10:54 a.m. to meet again on April 11, 2023 at 9:00 a.m.