Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on June 27, 2023 be adopted.

RESOLVED THAT the report titled "Warden's Activity Report June 2023 and Community Flag Raising Requests" dated June 28, 2023 from Warden Ketchabaw be received and filed; and THAT County Council support the proclamation and flag raising requests from the Elgin County Drowning Prevention Coalition and Childcan.

RESOLVED THAT the Council of the Corporation of the County of Elgin approve Official Plan Amendment No. 22 to the Official Plan of the Town of Aylmer; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act.

Jones RESOLVED THAT the Council of the Corporation of the County of Elgin grants approval to a revised Draft Plan of Subdivision, that has the effect of removing Block 183 from the Draft Plan of Subdivision, prepared by MTE Ontario Land Surveyors, and dated May 10, 2023.

RESOLVED THAT the report titled "Cloud Hosting Services for Archives and Museum Database" dated June 29, 2023 from the Director of Community and Cultural Services be received and filed; and THAT the Chief Administrative Officer be authorized to execute an agreement for Cloud hosting and software services between the County of Elgin and Andornot Consulting Inc. for a minimum five-year term beginning in 2023 with associated costs drawn from existing funds in the 2023 Information Technology budget and as part of future budget planning subject to the terms and conditions laid out in the report titled "Cloud Hosting Services for Museum and Archives Database".

RESOLVED THAT Elgin County Council supports the resolution from the Council of the Town of Petrolia recommending amendments to the current regulations for licensed home-based childcare operators to increase allowable spaces; and THAT a copy of this resolution be forwarded to Hon. Doug Ford, Premier of Ontario, Hon. Michael Parsa, Minister of Children, Community & Social Services, MPP Rob Flack, and the Municipalities of Ontario; and THAT Correspondence Items 7.2.1 and 7.2.2 be received for information.

Giguère RESOLVED THAT Deputy Warden Jones be appointed to the Human Resources Committee and that Councillor Leatham be appointed to the Rural Initiatives and Planning Advisory Committee for the remainder of 2023.

Jones RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - June 27, 2023 Closed Meeting Item #2 - Financial Update - Immaterial Anomaly (a) the security of the property of the municipality or local board; and (b) personal matters about an identifiable individual including municipal or local board employees. Closed Meeting Item #3 - OLT 23-000241/OLT 23-000242 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Closed Meeting Item #4 - OLT 23-000137 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Closed Meeting Item #5 - Boundary Adjustment Update (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. Closed Meeting Item #6 - Contract Negotiations (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT we do now rise and report.

RESOLVED THAT the Closed Meeting Minutes of the meeting held on June 27, 2023 be adopted.

RESOLVED THAT the confidential report from the Director of Financial Services/Treasurer be received for information.

Giguère RESOLVED THAT the Director of Legal Services proceed as directed.

Jones RESOLVED THAT staff proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-32 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 10:28 a.m. to meet again on July 25, 2023 at 9:00 a.m.

RESOLVED THAT we do now move into Committee of the Whole Council. Motion

RESOLVED THAT the Council of the Corporation of the County of Elgin grants approval to a revised Draft Plan of Subdivision, that has the effect of removing Block 183 from the Draft Plan of Subdivision, prepared by MTE Ontario Land Surveyors, and dated May 10, 2023.

RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - June 27, 2023 Closed Meeting Item #2 - Financial Update - Immaterial Anomaly (a) the security of the property of the municipality or local board; and (b) personal matters about an identifiable individual including municipal or local board employees. Closed Meeting Item #3 - OLT 23-000241/OLT 23-000242 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Closed Meeting Item #4 - OLT 23-000137 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Closed Meeting Item #5 - Boundary Adjustment Update (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. Closed Meeting Item #6 - Contract Negotiations (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

RESOLVED THAT the Director of Legal Services proceed as directed.

RESOLVED THAT staff proceed as directed.