Committee of the Whole Meeting

RESOLVED THAT the agenda for the July 8, 2025 Committee of the Whole Meeting be approved as presented.

Ketchabaw RESOLVED THAT the minutes of the meeting held on June 24, 2025 be adopted.

RESOLVED THAT the contract for wide area network services be extended with Bragg Communications Inc. (Eastlink) for a three-year period; and THAT the Warden and Chief Administrative Officer/Clerk be authorized to sign the contract extension; and THAT a Request for Proposal be issued in 2028 for wide area network services.

RESOLVED THAT the report titled “Purchase of Decontamination Trailer” from the Director of Legal Services dated July 8, 2025 be received and filed; and THAT staff be authorized to purchase one (1) Decontamination Trailer, to be used by local fire departments across Elgin County, using grant funding provided by the Province of Ontario through the Legacy Oil & Gas Well – Collaborative Action Plan; and THAT the Decontamination Trailer be purchased from Canadian Safety Equipment, in the amount of $136,000 plus H.S.T., through a single source supply, which meets the required specifications of the project.

RESOLVED THAT Alpeza General Contracting Inc. be selected to complete the Administration Building Cladding, Window and Door Replacement project, Tender No. 2025-T27 at a total price of $2,790,000.00 exclusive of H.S.T.; and THAT the County accept the separate prices identified in the Tender, estimated at $205,600.00 exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer/Clerk be directed and authorized to sign the contracts.

Giguère RESOLVED THAT the correspondence titled “Letter of Intent – Town of Aylmer - Elgin County Library Branch Construction Policy” from the Town of Aylmer dated May 22, 2025 be received and filed; and THAT Aylmer Town Council be requested to confirm the approximate size of the area to be designated for Aylmer Library use in a future expansion to the Old Town Hall, along with a proposed date to commence construction at that location, in order to be considered a “Letter of Intent” under the County of Elgin’s Library Branch Construction Policy; and THAT copies of this report be circulated to the Councils of the Town of Aylmer and the Township of Malahide.

RESOLVED THAT we do now adjourn at 11:11 a.m. to meet again on August 12, 2025 at 9:30 a.m.

RESOLVED THAT the minutes of the meeting held on June 24, 2025 be adopted. Motion

RESOLVED THAT the correspondence titled “Letter of Intent – Town of Aylmer - Elgin County Library Branch Construction Policy” from the Town of Aylmer dated May 22, 2025 be received and filed; and THAT Aylmer Town Council be requested to confirm the approximate size of the area to be designated for Aylmer Library use in a future expansion to the Old Town Hall, along with a proposed date to commence construction at that location, in order to be considered a “Letter of Intent” under the County of Elgin’s Library Branch Construction Policy; and THAT copies of this report be circulated to the Councils of the Town of Aylmer and the Township of Malahide.

RESOLVED THAT the report titled “Analysis of Consultation Process on the Relocation of Aylmer Library to East Elgin Community Complex” from the Director of Community and Cultural Services dated July 8, 2025 be received and filed; and THAT Elgin County Council request a commitment as soon as feasible from the Board of Management of the East Elgin Community Complex to accommodate the Aylmer branch of the Elgin County Library based on County Council’s identified space needs to take effect as soon as January 1st, 2028; and THAT County Council engage in further discussions with the Board of Management of the East Elgin Community Complex should such a commitment be received on matters such as capital renovations and a leasing agreement to accommodate the Aylmer branch of the Elgin County Library; and THAT copies of this report be circulated to the Councils of the Town of Aylmer and the Township of Malahide and the Board of Management of the East Elgin Community Complex; and THAT staff prepare a summary report of the exploration of the move of the Aylmer Branch of the Elgin County Library to the East Elgin Community Complex to be presented to County Council at the next meeting of County Council.