Regular Council Meeting

RESOLVED THAT the minutes of the meeting held on September 12, 2023 be adopted.

Giguère RESOLVED THAT the presentation from St. Thomas - Elgin Social Services be received and filed.

RESOLVED THAT we do now move into Committee of the Whole Council.

Giguère RESOLVED THAT the Integrity Commissioner report titled "Integrity Commissioner Report on Code of Conduct Complaint 2023-01" dated September 19, 2023 be received; and THAT a formal reprimand be issued to Warden Ketchabaw for contravening Sections 8.1. and 8.2 of the Code of Conduct; and THAT Council impose a suspension of the remuneration paid to Warden Ketchabaw for a period of 10 days as a result of violating the Code of Conduct, in particular Sections 8.1 and 8.2 of the Code.

Giguère RESOLVED THAT the Integrity Commissioner report titled "Integrity Commissioner Report on Code of Conduct Complaint 2023-01" dated September 19, 2023 be received.

Giguère RESOLVED THAT a formal reprimand be issued to Warden Ketchabaw for contravening Sections 8.1. and 8.2 of the Code of Conduct; and THAT Council impose a suspension of the remuneration paid to Warden Ketchabaw for a period of 10 days as a result of violating the Code of Conduct, in particular Sections 8.1 and 8.2 of the Code.

RESOLVED THAT a formal reprimand be issued to Warden Ketchabaw for contravening Sections 8.1. and 8.2 of the Code of Conduct with no monetary penalty.

Giguère RESOLVED THAT the Warden and Chief Administrative Officer be authorized to execute an agreement for the redevelopment of County of Elgin websites pertaining to all County services, including tourism and economic development, to Sandbox Software Solutions at a total cost of $114,725 plus unrebated HST and annual maintenance costs with funds drawn from 2023 and 2024 budget years subject to the terms, costing analysis and conditions laid out in the report titled “County Websites Hosting and Redevelopment Award”; and THAT the Warden and Chief Administrative Officer be authorized to execute an agreement for the immediate transfer of all existing County websites to a hosted solution through Sandbox Software Solutions at a cost of $4,800; and THAT the Province of Ontario be notified of this award under the terms of the funding agreement with the County of Elgin through the Rural Economic Development Program for the project “Re-Imagining Elgin County’s Websites: Creating Tech-Forward Municipal and Tourism Hubs”.

Jones RESOLVED THAT Clark-Haasen Electric be selected to complete the installation of Natural Gas Standby Power Generators at the POA Courthouse and EMS Headquarters, Tender No. 2023-T34 at a total price of $258,300.00 exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract.

RESOLVED THAT Elgin County Economic Development sponsor the Young Entrepreneurs Initiative in the amount of $1,000.

RESOLVED THAT Correspondence Item #7.2.1 be received and filed.

RESOLVED THAT we do now rise and report.

Jones RESOLVED THAT the closed meeting minutes from the meeting held on September 12, 2023 be adopted.

RESOLVED THAT the confidential report from the Director of Human Resources be received for information.

Jones RESOLVED THAT the confidential report from the Director of Legal Services be received for information; and THAT the Director of Legal Services proceed as directed.

RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.

RESOLVED THAT By-Law No. 23-37 be now read a first, second, and third time and finally passed.

RESOLVED THAT we do now adjourn at 10:58 a.m. to meet again on October 10, 2023 at 9:00 a.m.