Committee of the Whole Meeting

RESOLVED THAT the minutes of the meeting held on September 23, 2025 be adopted.

RESOLVED THAT the report titled “Asset Management Plan – Levels of Service” from the Director of Engineering Services dated October 14, 2025 be received and filed; and THAT the Levels of Service presented be included as part of the County’s Asset Management Plan to guide asset investment planning decisions.

RESOLVED THAT Council accepts the recommendation to allow King's Academy to designate the County of Elgin Administration Building as an Emergency Evacuation Site for their students and staff; and THAT Council directs staff to develop a Letter of Understanding between King's Academy and the County of Elgin outlining the roles and responsibilities of each party.

RESOLVED THAT the Chief Administrative Officer be directed to sign the lease agreement between the Corporation of the County of Elgin and the Municipality of Central Elgin for the purposes of operating a Tourism Information Centre at 199 Carlow Road, Port Stanley, for the term of June 1, 2023 to May 31, 2033, at a cost of $4,254.49 plus HST annually, subject to annual CPI increases, according to the terms and conditions described in this report.

RESOLVED THAT the contract for Registered Dietitian Services at Elgin County Homes be awarded to Urbshott Faulds Dietetics Professional Corporation for a three-year term; and THAT staff be authorized to extend the contract for an additional two-year term in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance during the initial three-year contract term; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract.

Ketchabaw RESOLVED THAT we do now adjourn at 11:19 a.m. to meet again on October 28, 2025 at 9:30 a.m.